Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people, just like you, are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
Solved

Best practices for Roaming Profiles and Outlook on Exchange.

Posted on 2011-02-22
3
3,436 Views
Last Modified: 2012-06-22
Hi,

We have just setup a new server for a client.
We're running the new SBS 2011.

We have 11 client machines on this network, 5 of which are used for hotdesking for 30 or so employees all with their own user and mailbox setup in active directory.

8 of the machines are running Windows Vista and 3 of them are still running Windows XP.

For the users that hotdesk, we have setup enabled roaming profiles and given them all a Home Drive on the server and have told them to store ALL of their files there as to keep things quick when logging in and out of the machines. Also I am aware that the roaming profiles will not carry from an XP machine to a Vista machine and vice versa.

I was hoping to get some best practices for using Outlook 2003.

So far, using Group Policy I have disabled the creation of OST files and turned off Cached Exchange Mode. I understand this is recommended when using roaming profiles?

At the moment when a user logs in to a machine they haven't used previously, they are required to input the Exchange server details. Should a roaming profile carry these settings across assuming the version of Outlook is the same?

Also I assume each time a user logs in, the entire mailbox would need to be downloaded? Or is this only the case with a machine they haven't previously used? I assumed cached mode and the OST creation being disabled would mean this?

I would be very grateful for any suggestions for the best setup using Roaming Profiles and using Outlook on Exchange.

Thanks in advance!

Arran
0
Comment
Question by:systemagic
3 Comments
 
LVL 5

Expert Comment

by:Dunedan79
ID: 34954961
Users logging in with cached mode disabled will not download the mailbox at logon. All mail is stored on the server. As for roaming profiles, this should include Outlook settings. I have no experience with that version of SBS so I could well be wrong about that.
0
 
LVL 57

Accepted Solution

by:
Cliff Galiher earned 500 total points
ID: 34955877
In order of your two questions (which FYI, should be posted separately) here ya go:

1) Outlook settings do NOT roam. The reason for this is that while SBS only uses a single Exchange server topology, Exchange itself is capable of having very complex topologies with multiple client access servers, DAG's, and other settings that would mean that two machines at two different AD sites may in fact access two different servers to reach the same mailbox, thus roaming that information would cause a very inefficient use of bandwidth and would ignore the intended topology. The exchange configuration in outlook as as machine dependent as it is user dependent thus roaming these settings would be a very BAD thing.

2) With cached exchange mode disabled, the mailbox will not be downloaded, but will be accessed directly. This means that enough information to display subject lines and the first previewed message if the preview pane is enabled will be initially downloaded. When scrolling, moving to another mail folder, or viewing another message, more queries will be sent to the Exchange server to getch just that info (since it isn't cached.) The result is a slightly slower "feeling" response, but no the entire contents is not downloaded every time Outlook is opened.


-Cliff
0
 
LVL 1

Author Closing Comment

by:systemagic
ID: 34960399
Many thanks for taking the time to answer.
0

Featured Post

Free Tool: Path Explorer

An intuitive utility to help find the CSS path to UI elements on a webpage. These paths are used frequently in a variety of front-end development and QA automation tasks.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Learn to move / copy / export exchange contacts to iPhone without using any software. Also see the issues in configuration of exchange with iPhone to migrate contacts.
In this video we show how to create an email address policy in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.:  First we need to log into the Exchange Admin Center. Navigate to the Mail Flow…
In this Micro Video tutorial you will learn the basics about Database Availability Groups and How to configure one using a live Exchange Server Environment. The video tutorial explains the basics of the Exchange server Database Availability grou…

809 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question