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How to delete older calendar items across all Exchange 2010 mailboxes

Posted on 2011-02-22
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Last Modified: 2012-05-11
I have about 300 mailboxes in a single database using Exchange 2010 SP1.  I'd like to setup a new retention policy that deletes appointments and meetings older than two years from all Exchange mailboxes.  Reoccurring appointments/meetings can be left alone if they are still current.

I see 15 different tag type options when setting up a new Retention Policy Tag, but I don't see "Calendar" as one of the options.

Is it still possible to delete calendar entries using a retention policy or some other mechanism?  Manually running a Powershell command from time to time would be fine too.
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Question by:curt2000
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by:MichaelVH
ID: 34955641
Normally, you should be able to select the "Calendar" folder when setting up a Retention Policy.

Grts,

Michael
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by:curt2000
ID: 34955932
Yeah, I don't have "Calendar" as an option.  Here's what I do have:

All other folders in the mailbox
Contacts
Conversation History
Delete Items
Drafts
Inbox
Journal
Junk E-Mail
Notes
Outbox
Personal Folder
Recoverable items Folder
RSS Feeds
Sent Items
Sync Issues

Thanks,
John
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MichaelVH earned 500 total points
ID: 34956286
John,

seems to be my bad. In exchange 2010 there is indeed no option to select Calendar in the GUI.
According to the technet website you should run the new-retentionpolicytag cmdlet in order to set that for Calendar Items:

http://technet.microsoft.com/en-us/library/dd335226.aspx

Sorry about the confusion!
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by:curt2000
ID: 34956312
Thanks very much!  However, on that page it says " Retention tags for the Calendar and Tasks folders are not supported."

You did answer my question in that I now know this can't be done in Exchange natively.  I'll have to look at other ways of doing this, maybe through Outlook.

Thanks for chiming in!
John
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