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I need some help re: table lookup best way in Excel

Posted on 2011-02-22
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Last Modified: 2012-05-11
Hello Experts

I am in a bit of a quandary. I have to produce a spreadsheet with the following output:

Name | Details (the details can be unique to provide lookup ref) | Actual Cost | Cumulative | Budget Cost | Cumulative Budget |
The above is repeated in a pattern 4 week, 4 week, 5 week thus creating a quarterly result
It is then repeated through to the end of the year (ending 31.03.2011)

Because the source data will be store in two separate worksheets under ACTUAL and BUDGET, it is a onerous task developing the look-up references. Is it possible to do it any other way which will simply the Function.

I attach a spreadsheet blank for reference.
Thanks in advance

Tezza

  101010-Actual-Budget-01.xls
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Question by:tezza73
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Expert Comment

by:patrickab
ID: 34956749
Tezza,

I believe that if the data in Actual and Budget worksheets had a row for each of weeks and periods the whole summarising calculations could be done very simply and without VLOOKUPs by using SUMPRODUCT().

If you would like to change those 2 worksheets and also show the layout that is needed for the result then I reckon it could be quick to product the results.

Patrick
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by:tezza73
ID: 34958713
Hi Patrick

Could you show me on the spreadsheet please Patrick?

Thanks in advance.

Tezza
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Accepted Solution

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patrickab earned 500 total points
ID: 34959628
Tezza,

I have modified the Budget and Actual worksheets so that the period for each column is obvious.

The summaries are in the blue cells on the 'BY NAC' worksheet in column FF onwards.

The results could be produced by just one formula in each cell in the top Budget area however I have done it by Budget, Actual and the difference between the two.

Hope it helps

Patrick
101010-Actual-Budget-01.xls
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Author Closing Comment

by:tezza73
ID: 34965557
I would like to explore more of the functions in EXCEL such as INDEX, TABLE Etc. Thanks for your help Patrick.
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