How do I import a spreadsheet into a Sharepoint contacts list?

Posted on 2011-02-22
Last Modified: 2012-05-11
I have to create an emergency contacts list in Sharepoint. I have the information in a spreadsheet. How can I import it into the list. The last thing I want to do is individually add this information.
Question by:Johnette Connelley
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LVL 14

Expert Comment

ID: 34955627
Site Settings  menu.
Select Create .

from the List menu select Import Speadsheet.

Best of luck.


Author Comment

by:Johnette Connelley
ID: 34956154
Sorry George, not in this version. SharePoint Server 2010 seems to have taken away more options than it provides. I can export the file, but there is no import function that I can find. See the screenshot below. jconnelley44-412441.flv
LVL 14

Expert Comment

ID: 34956329
No no , that is still in the 2010 too

You are inside the list already
but that process I have described actually creates a new list for you.

you need to go to to the site level , - >  Create - List  under lists.  
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Author Comment

by:Johnette Connelley
ID: 34961081
My fault here entirely. I need this to be a CONTACTS, as in email contacts, list. Not just a regular list. I do not want these contacts in my regular Outlook contact list. By creating a separate contacts list here I can add that list to Outlook, and my users will be able to access and update their information.

If I create this as a simple List, and import the data, can I move that data over to a CONTACTS list?

LVL 14

Accepted Solution

GeorgeGergues earned 50 total points
ID: 34961159
If you are looking to migrate some contacts to the Contacts list  .

you can do the following

1- Open your contact list in datasheet view
2- Make a note of your field headers name and sequence , for example ,  [ FirstName , LastName , Company , Phone ...]
3- Format your columns and order in your Excel sheet in that same sequence.

4- open the excel sheet Select your items and select Copy.
5- Open your contacts list in Datasheet view and do a paste at the end of your list it will add the items to the end of your list.

I do recommend doing this drill with one entry first , then do a large batch

Best of luck.

Author Comment

by:Johnette Connelley
ID: 34961256
I believe I have come up with a solution. I created the Contact list, switched to Datasheet view, and copied the information into it.  Now all I need to do is figure out how to access it outside of Sharepoint.
LVL 14

Expert Comment

ID: 34961269
Select the List actions , -> Connect to Outlook.

Author Comment

by:Johnette Connelley
ID: 34961378
You have been a great help sir.

After many frustrating forays into the Sharepoint knowledge base, I found a one sentence answer to the original post. You cannot import a spreadsheet into a contacts list.

MicroSoft: Fail.
GeorgeGergues: Pass!

Thanks again.

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