Solved

How do I import a spreadsheet into a Sharepoint contacts list?

Posted on 2011-02-22
8
597 Views
Last Modified: 2012-05-11
I have to create an emergency contacts list in Sharepoint. I have the information in a spreadsheet. How can I import it into the list. The last thing I want to do is individually add this information.
0
Comment
Question by:Johnette Connelley
[X]
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 4
  • 4
8 Comments
 
LVL 14

Expert Comment

by:GeorgeGergues
ID: 34955627
Site Settings  menu.
Select Create .

from the List menu select Import Speadsheet.


Best of luck.


0
 

Author Comment

by:Johnette Connelley
ID: 34956154
Sorry George, not in this version. SharePoint Server 2010 seems to have taken away more options than it provides. I can export the file, but there is no import function that I can find. See the screenshot below. jconnelley44-412441.flv
0
 
LVL 14

Expert Comment

by:GeorgeGergues
ID: 34956329
No no , that is still in the 2010 too


You are inside the list already
but that process I have described actually creates a new list for you.


you need to go to to the site level , - >  Create - List  under lists.  
0
Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 

Author Comment

by:Johnette Connelley
ID: 34961081
My fault here entirely. I need this to be a CONTACTS, as in email contacts, list. Not just a regular list. I do not want these contacts in my regular Outlook contact list. By creating a separate contacts list here I can add that list to Outlook, and my users will be able to access and update their information.

If I create this as a simple List, and import the data, can I move that data over to a CONTACTS list?



0
 
LVL 14

Accepted Solution

by:
GeorgeGergues earned 50 total points
ID: 34961159
If you are looking to migrate some contacts to the Contacts list  .

you can do the following

1- Open your contact list in datasheet view
2- Make a note of your field headers name and sequence , for example ,  [ FirstName , LastName , Company , Phone ...]
3- Format your columns and order in your Excel sheet in that same sequence.

4- open the excel sheet Select your items and select Copy.
5- Open your contacts list in Datasheet view and do a paste at the end of your list it will add the items to the end of your list.


I do recommend doing this drill with one entry first , then do a large batch

Best of luck.
0
 

Author Comment

by:Johnette Connelley
ID: 34961256
I believe I have come up with a solution. I created the Contact list, switched to Datasheet view, and copied the information into it.  Now all I need to do is figure out how to access it outside of Sharepoint.
0
 
LVL 14

Expert Comment

by:GeorgeGergues
ID: 34961269
Select the List actions , -> Connect to Outlook.
0
 

Author Comment

by:Johnette Connelley
ID: 34961378
You have been a great help sir.

After many frustrating forays into the Sharepoint knowledge base, I found a one sentence answer to the original post. You cannot import a spreadsheet into a contacts list.

MicroSoft: Fail.
GeorgeGergues: Pass!

Thanks again.
0

Featured Post

Office 365 Training for Admins - 7 Day Trial

Learn how to provision tenants, synchronize on-premise Active Directory, implement Single Sign-On, customize Office deployment, and protect your organization with eDiscovery and DLP policies.  Only from Platform Scholar.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Title # Comments Views Activity
Backup of Sharepoint Online 3 199
SharePoint Designer 2010 - Format Item As Changed 2 49
SharePoint Explorer Folder Access 4 78
SharePoint 2013 Page Too Large For Screen 1 53
Last week I faced a strange issue recently, i have deployed SharePoint 2003 servers for one project and one of the requirements was to open SharePoint site from same server. when i was trying to open site from the same server i was getting authentic…
These days socially coordinated efforts have turned into a critical requirement for enterprises.
Are you ready to implement Active Directory best practices without reading 300+ pages? You're in luck. In this webinar hosted by Skyport Systems, you gain insight into Microsoft's latest comprehensive guide, with tips on the best and easiest way…
This video shows how to use Hyena, from SystemTools Software, to update 100 user accounts from an external text file. View in 1080p for best video quality.

710 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question