Go Premium for a chance to win a PS4. Enter to Win

x
?
Solved

How do I import a spreadsheet into a Sharepoint contacts list?

Posted on 2011-02-22
8
Medium Priority
?
611 Views
Last Modified: 2012-05-11
I have to create an emergency contacts list in Sharepoint. I have the information in a spreadsheet. How can I import it into the list. The last thing I want to do is individually add this information.
0
Comment
Question by:Johnette Connelley
  • 4
  • 4
8 Comments
 
LVL 14

Expert Comment

by:GeorgeGergues
ID: 34955627
Site Settings  menu.
Select Create .

from the List menu select Import Speadsheet.


Best of luck.


0
 

Author Comment

by:Johnette Connelley
ID: 34956154
Sorry George, not in this version. SharePoint Server 2010 seems to have taken away more options than it provides. I can export the file, but there is no import function that I can find. See the screenshot below. jconnelley44-412441.flv
0
 
LVL 14

Expert Comment

by:GeorgeGergues
ID: 34956329
No no , that is still in the 2010 too


You are inside the list already
but that process I have described actually creates a new list for you.


you need to go to to the site level , - >  Create - List  under lists.  
0
Get your Conversational Ransomware Defense e‑book

This e-book gives you an insight into the ransomware threat and reviews the fundamentals of top-notch ransomware preparedness and recovery. To help you protect yourself and your organization. The initial infection may be inevitable, so the best protection is to be fully prepared.

 

Author Comment

by:Johnette Connelley
ID: 34961081
My fault here entirely. I need this to be a CONTACTS, as in email contacts, list. Not just a regular list. I do not want these contacts in my regular Outlook contact list. By creating a separate contacts list here I can add that list to Outlook, and my users will be able to access and update their information.

If I create this as a simple List, and import the data, can I move that data over to a CONTACTS list?



0
 
LVL 14

Accepted Solution

by:
GeorgeGergues earned 200 total points
ID: 34961159
If you are looking to migrate some contacts to the Contacts list  .

you can do the following

1- Open your contact list in datasheet view
2- Make a note of your field headers name and sequence , for example ,  [ FirstName , LastName , Company , Phone ...]
3- Format your columns and order in your Excel sheet in that same sequence.

4- open the excel sheet Select your items and select Copy.
5- Open your contacts list in Datasheet view and do a paste at the end of your list it will add the items to the end of your list.


I do recommend doing this drill with one entry first , then do a large batch

Best of luck.
0
 

Author Comment

by:Johnette Connelley
ID: 34961256
I believe I have come up with a solution. I created the Contact list, switched to Datasheet view, and copied the information into it.  Now all I need to do is figure out how to access it outside of Sharepoint.
0
 
LVL 14

Expert Comment

by:GeorgeGergues
ID: 34961269
Select the List actions , -> Connect to Outlook.
0
 

Author Comment

by:Johnette Connelley
ID: 34961378
You have been a great help sir.

After many frustrating forays into the Sharepoint knowledge base, I found a one sentence answer to the original post. You cannot import a spreadsheet into a contacts list.

MicroSoft: Fail.
GeorgeGergues: Pass!

Thanks again.
0

Featured Post

Efficient way to get backups off site to Azure

This user guide provides instructions on how to deploy and configure both a StoneFly Scale Out NAS Enterprise Cloud Drive virtual machine and Veeam Cloud Connect in the Microsoft Azure Cloud.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

I thought I'd write this up for anyone who has a request to create an anonymous whistle-blower-type submission form created using SharePoint 2010 (this would probably work the same for 2013). It's not 100% fool-proof but it's as close as you can get…
A recent project that involved parsing Tableau Desktop and Server log files to extract reusable user queries for use in other systems. I chose to use PowerShell to gather the data, and SharePoint to present it...
Integration Management Part 2
Want to learn how to record your desktop screen without having to use an outside camera. Click on this video and learn how to use the cool google extension called "Screencastify"! Step 1: Open a new google tab Step 2: Go to the left hand upper corn…

971 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question