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How can I eliminate the category coding from Outlook

Posted on 2011-02-22
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Last Modified: 2012-05-11
The coding below works like a charm, but is it possible to eliminate the need to always having to select a category when emailing? Below is a picture of what I'm doing each time I send an email. It would be nice if I could just send my email without having to select what category the contact was under to update "Date of Last Contact". Please advise.

Outlook-process01
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
    'Change the category name as needed'
    Const TGT_CAT = "MassMail"
    Const MACRO_NAME = "Item Send"
    Dim olkFolder As Outlook.Items, olkContact As Outlook.ContactItem, olkProp As 

Outlook.UserProperty
    '--- Turn off error handling ---'
    On Error Resume Next
    '--- If the item being sent as an email ---'
    If Item.Class = olMail Then
        '--- If the item being sent is a member of the target category ---'
        If InStr(1, Item.Categories, TGT_CAT) Then
            '--- Get the Cotnacts folder ---'
            Set olkFolder = Session.GetDefaultFolder(olFolderContacts).Items
            '--- Was the contacts folder found? ---'
            If TypeName(olkFolder) = "Nothing" Then
                '--- No ---'
                MsgBox "Could not find the Contacts folder", vbCritical + vbOKOnly, MACRO_NAME
            Else
                '--- Yes ---'
                '--- Get the contact associated with the recipient email address ---'
                Set olkContact = olkFolder.Find("[Email1Address] = '" & 

Item.Recipients.Item(1).Address & "'")
                '--- Was a matching contact found? ---'
                If TypeName(olkContact) = "Nothing" Then
                    '--- No ---'
                    MsgBox "Could not find a contact with the address " & 

Item.Recipients.Item(1).Address & " in the first email address slot.", vbCritical + vbOKOnly, 

MACRO_NAME
                Else
                    '--- Yes ---'
                    '--- Update the Last Contact property ---'
                    Set olkProp = olkContact.UserProperties("Date of Last Contact") '<- Change the 

property name as needed'
                    olkProp.Value = Now
                    '--- Update the Attempts property ---'
                    Set olkProp = olkContact.UserProperties("Number of Attempts")   '<- Change the 

property name as needed'
                    olkProp.Value = Int(olkProp.Value) + 1
                    '--- Save the changes ---'
                    olkContact.Save
                End If
            End If
        End If
    End If
    On Error GoTo 0
    Set olkFolder = Nothing
    Set olkContact = Nothing
    Set olkProp = Nothing
End Sub

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Question by:brokerexecutives
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by:David Lee
Comment Utility
Yes, we can eliminate the need to select a category if you want the code to fire for every message you send.  If not, then the code needs some means of discriminating between those it sohould run for and those it shouldn't run for.  That doesn't have to be a category, the category was just a convenient means of accomplishing this.  

Should the code process all emails or only certain ones?
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Author Comment

by:brokerexecutives
Comment Utility
90% of the people I contact are in my Outlook contacts. What harm would it do if the email was sent and a contact didn't exist?

I would love the code to work all the time. I'm constantly updating contacts with Date of Last Contact, so that would save me a ton of time.

I also attempted to do a mail-merge right now and couldn't find anywhere to select a category, so I think it would be necessary to not have it defined by category in order to send mail-merge.  
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Accepted Solution

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David Lee earned 500 total points
Comment Utility
It won't do any harm.  You'll get a popup message saying that the code couldn't find a matching contact.  I can remove that too if you want.

I've modified the code and removed the category portion.

I'm shutting down for the evening.  I'll be back on tomorrow.
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
    Const MACRO_NAME = "Item Send"
    Dim olkFolder As Outlook.Items, olkContact As Outlook.ContactItem, olkProp As Outlook.UserProperty
    '--- Turn off error handling ---'
    On Error Resume Next
    '--- If the item being sent as an email ---'
    If Item.Class = olMail Then
        '--- Get the Cotnacts folder ---'
        Set olkFolder = Session.GetDefaultFolder(olFolderContacts).Items
        '--- Was the contacts folder found? ---'
        If TypeName(olkFolder) = "Nothing" Then
            '--- No ---'
            MsgBox "Could not find the Contacts folder", vbCritical + vbOKOnly, MACRO_NAME
        Else
            '--- Yes ---'
            '--- Get the contact associated with the recipient email address ---'
            Set olkContact = olkFolder.Find("[Email1Address] = '" & Item.Recipients.Item(1).Address & "'")
            '--- Was a matching contact found? ---'
            If TypeName(olkContact) = "Nothing" Then
                '--- No ---'
                MsgBox "Could not find a contact with the address " & Item.Recipients.Item(1).Address & " in the first email address slot.", vbCritical + vbOKOnly, MACRO_NAME
            Else
                '--- Yes ---'
                '--- Update the Last Contact property ---'
                Set olkProp = olkContact.UserProperties("Date of Last Contact") '<- Change the property name as needed'
                olkProp.Value = Now
                '--- Update the Attempts property ---'
                Set olkProp = olkContact.UserProperties("Number of Attempts")   '<- Change the property name as needed'
                olkProp.Value = Int(olkProp.Value) + 1
                '--- Save the changes ---'
                olkContact.Save
            End If
        End If
    End If
    On Error GoTo 0
    Set olkFolder = Nothing
    Set olkContact = Nothing
    Set olkProp = Nothing
End Sub

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Author Comment

by:brokerexecutives
Comment Utility
HAHAHHA. It worked! You are a genius! Like, I said, I owe you more than just point. You send me an email and I'll send you some cash. Seriously. Thank you sir! Big Smiles over here in Arizona!
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Author Closing Comment

by:brokerexecutives
Comment Utility
It worked like a charm. Thank you BDF.
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