MS Access subreport selection from list box

Posted on 2011-02-23
Last Modified: 2012-05-11
It has been a long time since I have worked regularly with MS Access and Access reports, but I am working on an upgrade to an existing system and I am having some issues selecting data for a subreport. I have a listbox where the user can select up to 4 items, and a report with 4 subreports in it.  Is there a way to link each subreport to a selection in the listbox with the vba code?  
Question by:bnrtech
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LVL 19

Expert Comment

ID: 34960388
Do the Link Master Fields and Link Child Fields could not handle the link?


Author Comment

ID: 34960440
Im not sure I follow what you are trying to say.
LVL 19

Expert Comment

ID: 34960526
In the Property Sheet of the Report in Design View, you can set the property of Link Master Fields and Link Child Fields under the All tab.

Basically, those link properties are commonly and effectively used in linking the data of your subreports based on the value in the main report. Try  to use it and see if it is already enough to handle the links you want.

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LVL 84
ID: 34960569
I believe that the author wishes to show/hide a SubReport based on user selections in form?

If so, you can refer to this during the Open event of your Report, and then show/hide your Subreport based on that. Assuming that your SubReport CONTROL (i.e. the CONTROL on the main Report that is showing the subreport) is named EXACTLY as what is appearing in your listbox:

Dim i As Integer

For i = 0 To Forms("YourForm").YourListbox.ListCount - 1
    Me.Controls(Forms("YourForm").YourListbox(i)).visible = Forms("YourForm").YourListBox(i).Selected = True
Next i

Be careful referring to the SubReport CONTROL. This control has a Property named "Source Object" (which determines which Report is shown) - make sure to look for that Property to insure you're looking at the right control (for naming purposes).

Author Comment

ID: 34960615
Actually, I want to show all four at the same time if possible based on what is selected by the user.  If the user select a, b, c,d.  I need the data for a to show in subreport 1, b in 2 and so on, giving a quad chart appearance.

Author Comment

ID: 34960619
I am just having trouble selecting the data based on those selections
LVL 19

Accepted Solution

MINDSUPERB earned 500 total points
ID: 34960676
I may suggest to use 4 different list boxes and assigned one list box to each subreport by linking them using the properties I posted at ID: 34960526.

You may hardly do VBA - ? - with one list box having 4 unique information selected.


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