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Share a Folder on outlook 2007- Exchange 2007

Posted on 2011-02-23
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Last Modified: 2012-05-11
Hey all,

I got a requirement to share access to certain folder in a mailbox with outlook 2007 on exchange 2007
Through the outlook it’s easy to give permissions to folder (right click properties -> permission).
But once I try from the second computer to open the share folder,  it allows me only to open inbox ,calendar and tasks but not a shared folder like I had on exchange 2003
Any idea how to fix it through the console or the shell
(I don’t want to give Full access permission to the entire inbox only to specific Folder inside the mailbox
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Question by:Tufin
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8 Comments
 
LVL 8

Assisted Solution

by:Acosta Technology Services
Acosta Technology Services earned 167 total points
ID: 34961259
If you attach your mailbox to the second computer through Outlook the only folders that should show up are the ones with read permissions given to that second user.  If you give permissions over that one folder and then attach the mailbox to that user they should be able to view just that one folder (make sure permissions aren't given on any other directories).
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LVL 15

Assisted Solution

by:Berkson Wein
Berkson Wein earned 167 total points
ID: 34961286
How about sharing the entire inbox but setting permissions to NONE?  Then share the folder under the inbox as usual.

Hope this helps.
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LVL 1

Assisted Solution

by:rpmccly
rpmccly earned 166 total points
ID: 34961430
Under the permissions tab, add the new user account that is being used on the second computer. Set that to read only and then on the second computer, add the mailbox and you should only see that folder. Make sure you only allow permissions for that subfolder and not the inbox. If that doesn't work, try to add the location, XXX@XXX.com/inbox/subfolder
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Accepted Solution

by:
Tufin earned 0 total points
ID: 34996039
Hey all i finally succeed with applying the folder sharing with ideas you gave me so THANK YOU
Let me explain how i did it

Let say there two users
   1. User1 - where he shares his folder
   2. User2 - where he need to see the share folder

1.On user 1 computer set Inbox  permission to user 2 to contributor (folder visible – create items)
2.On user 1 computer set folder permission to user2  to author (can be other permission but that what I did)
3.On the Exchange server give user 2 a full access permission to user 1 mailbox
4.on user2  computer  add additional mailbox at account settings - > email -> more settings - advance -> open additional mailbox   ->  User1 mailbox
5.Expand user 1 inside of user2 mailbox let the folders download (5-10 secs) and then close the outlook
6.On the Exchange server take off user 2 a full access permission to user 1 mailbox
7.Reopen outlook and you should see only the folders that you allow to see or access
0
 

Author Comment

by:Tufin
ID: 34996062
operationnos: if i attach the mailbox without giveing full premission before the mailbox cannot expand
weinberk: you cannot give NONE because then you cant see anything .. this why i did the minimum after thats is contribute folder visible
rpmccly: same thing as you said before

please note that 3 of you combained ideas got me to find this soultion so thanks :)
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Author Comment

by:Tufin
ID: 34996077
:)
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Author Comment

by:Tufin
ID: 34996432
ok:)
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Author Closing Comment

by:Tufin
ID: 35042277
i just combained all the anwsers and tried to work it out
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