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How to save a new version of a report

Posted on 2011-02-24
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Last Modified: 2012-06-21
Dear everyone,

I have a report consisting of several sub reports. Usually I save the report with the date of the period which the report contain. eg. "DSB Rejsekort Driftsrapport - 14.02.2011-20.02.2011.rpt"
My question is:
How do I save a new version of the same report (with a new periode)
I do like this:
1. Open the report that I want to update with a new periode (F5)
2. New peridode
3. I enter the new periode
4. Clik OK
5. Crystal Reports begin to update/print the records
6. When it's finish I click on "Save"
7.  And Crystal reports says in a dialog
"The saved data is incomplete. Genereate the dat to save ? YES/NO/Cancel
8: I normaly click "YES"
9. Crystal Reports begin to update/print the records AGAIN
10. When it's finish this time it seems like the report is saved. Not before that.

Why do I have to run the report twice? What do I do wrong?
 Incomplete data
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Question by:lkudsk
7 Comments
 
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JayConverse earned 168 total points
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Simple.  When you check the box "Save data with report", the query has to be finished, otherwise you'll get that prompt.  You changed the period, hence the query has to be re-run.
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Assisted Solution

by:James0628
James0628 earned 166 total points
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This is just a guess, but after you use F5 to refresh the report for the new period, you say in step #6 that it's finished, but maybe it's not.  I think in some cases CR may not read all of the data until you go to the last page.  This may be especially true if the report includes a subreport.  After you refresh the report, you could try advancing to the last page and then try the Save (assuming that you're not already doing that).

 James
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Author Comment

by:lkudsk
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Comment for Jayconverse:
The report/query are finish when I try to save it.
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Expert Comment

by:JayConverse
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It looks like it's finished, but it's not.  Press Ctrl-End before you save, like James said.
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Assisted Solution

by:mlmcc
mlmcc earned 166 total points
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Crystal uses an on demand method of building the report.

If you simply wait for the first page to build, later pages may not be fully formatted so when you try to save the report with data it has to build the missing pages.  This is especially true when you have subreports.

mlmcc
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by:mlmcc
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This question has been classified as abandoned and is being closed as part of the Cleanup Program. See my comment at the end of the question for more details.
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