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Excel - Getting some calculations with two worksheets

Posted on 2011-02-24
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Last Modified: 2012-05-11
I have an excel workbook with two worksheets Data - raw data and Cover which is my cover sheet.

On the cover worksheet I want to have some values inserted by calculation on data in the data sheet.

1. I need a subtotal of the column COST when the column SEGMENT equals a specific value.  That column could have 10 values one being  "coscto" lets say I want cell D7 in cover to equal the sum of COST when SEGMENT = "costco"

2. I would also need D9 in COVER to equal the total number of deals when SEGMENT = "costco"

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Question by:Matt Pinkston
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by:barry houdini
ID: 34970251
You can use SUMIF, i.e. in D7 try this formula

=SUMIF(SEGMENT,"costco",COST)

is the 2nd just a case of counting costco in SEGMENT column? If so use COUNTIF in D9

=COUNTIF(SEGMENT,"costco")

or does "deals" refer to a value in another column?

regards, barry

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Author Comment

by:Matt Pinkston
ID: 34970498
how does it know to look in sheet DATA
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by:barry houdini
ID: 34970863
Hello pinkstomp,

I assumed that SEGMENT and COST were named ranges in your other sheet in which case their definitions will include the reference to Data worksheet. If you don't have named ranges then you need to refer to the ranges explicitly so if SEGMENT is Data sheet A2:A100 and COST is B2:B100 in that sheet the formulas would be:

=SUMIF(Data!A2:A100,"costco",Data!B2:B100)

and

=COUNTIF(Data!A2:A100,"costco")

If you want to define named ranges and you don't know how to then post back - which Excel version are you using?

regards, barry

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Author Comment

by:Matt Pinkston
ID: 34971092
this =COUNTIF(Data!A2:A100,"costco") works great is the a way to do OR

=COUNTIF(Data!A2:A100,"costco" or "walmart" or "kmart")
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Expert Comment

by:barry houdini
ID: 34971124
You can use this version

=SUM(COUNTIF(Data!A2:A100,{"costco","walmart","kmart"}))

regards, barry
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Author Comment

by:Matt Pinkston
ID: 34971617
is there an equivalent or process for =SUMIF(Data!A2:A100,"costco",Data!B2:B100)
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barry houdini earned 500 total points
ID: 34971721
Yes you can do the same there, replace "costco" with an "array constant" showing the text values to count (or sum) an add a SUM function like this

=SUM(SUMIF(Data!A2:A100,{"costco","walmart","kmart"},Data!B2:B100))

you could even list those on the sheet, e.g. if you had costco in H2, walmart in H3 and kmart in H4 you could use this formula for a combined sum

=SUMPRODUCT(SUMIF(Data!A2:A100,H2:H4,Data!B2:B100))

regards, barry

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Author Closing Comment

by:Matt Pinkston
ID: 34972504
AWESOME HELP
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