Solved

Pivot Table filter - show ALL filtered items

Posted on 2011-02-24
3
383 Views
Last Modified: 2012-06-21
Hello:

I have a simple spreadsheet with a simple pivot table.  It has names and sales order numbers.  The pivot table has the names as rows and the count of sales order numbers.  I only want to see a couple of the names so I have a filter on the names and only checkmark the one's I want to see.  This all works fine.

Each day I "copy in" new data and the pivot table works fine except for when one of the filtered names doesn't have any sales orders for that day.  It doesn't show their name.  In this situation I would like to have their name shown in the list but with a 0 count.

Is there a way to accomplish this?

I am going to attach a small example.  Sheet 2 titled next day shows my problem.

Thank you
 PivotTableExample.xlsx
0
Comment
Question by:MeowserM
  • 2
3 Comments
 
LVL 24

Accepted Solution

by:
broomee9 earned 500 total points
ID: 34970676
Under Pivot Table Options make sure the "For empty cells show" box is checked and enter 0 in the box next to it.
Under Field Settings for the Row Labels (Name), select the Layout & Print tab and click "Show items with no data"

Then just add all the names you want always selected to the end of your list and set them up in your filter.  They will now show up, even when there's no data.
PivotTableExample.xlsx
0
 

Author Closing Comment

by:MeowserM
ID: 34971020
That's awesome.  Thank you!!
0
 
LVL 24

Expert Comment

by:broomee9
ID: 34971078
You're welcome :-)
0

Featured Post

Free Tool: IP Lookup

Get more info about an IP address or domain name, such as organization, abuse contacts and geolocation.

One of a set of tools we are providing to everyone as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Workbook link problems after copying tabs to a new workbook? David Miller (dlmille) Intro Have you either copied sheets to a new workbook, and after having saved and opened that workbook, you find that there are links back to the original sou…
This code takes an Excel list of URL’s and adds a header titled “URL List”. It then searches through all URL’s in column “A”, looking for duplicates. When a duplicate is found, it is moved to the top of the list. The duplicate URL’s are then highlig…
The viewer will learn how to use the =DISCRINV command to create a discrete random variable, use this command to model a set of probabilities and outcomes in a Monte Carlo simulation, and learn how to find the standard deviation of a set of probabil…
The viewer will learn how to use a discrete random variable to simulate the return on an investment over a period of years, create a Monte Carlo simulation using the discrete random variable, and create a graph to represent the possible returns over…

830 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question