Pivot Table filter - show ALL filtered items

Posted on 2011-02-24
Medium Priority
Last Modified: 2012-06-21

I have a simple spreadsheet with a simple pivot table.  It has names and sales order numbers.  The pivot table has the names as rows and the count of sales order numbers.  I only want to see a couple of the names so I have a filter on the names and only checkmark the one's I want to see.  This all works fine.

Each day I "copy in" new data and the pivot table works fine except for when one of the filtered names doesn't have any sales orders for that day.  It doesn't show their name.  In this situation I would like to have their name shown in the list but with a 0 count.

Is there a way to accomplish this?

I am going to attach a small example.  Sheet 2 titled next day shows my problem.

Thank you
Question by:MeowserM
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LVL 24

Accepted Solution

Tracy earned 2000 total points
ID: 34970676
Under Pivot Table Options make sure the "For empty cells show" box is checked and enter 0 in the box next to it.
Under Field Settings for the Row Labels (Name), select the Layout & Print tab and click "Show items with no data"

Then just add all the names you want always selected to the end of your list and set them up in your filter.  They will now show up, even when there's no data.

Author Closing Comment

ID: 34971020
That's awesome.  Thank you!!
LVL 24

Expert Comment

ID: 34971078
You're welcome :-)

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