?
Solved

Pivot Table filter - show ALL filtered items

Posted on 2011-02-24
3
Medium Priority
?
393 Views
Last Modified: 2012-06-21
Hello:

I have a simple spreadsheet with a simple pivot table.  It has names and sales order numbers.  The pivot table has the names as rows and the count of sales order numbers.  I only want to see a couple of the names so I have a filter on the names and only checkmark the one's I want to see.  This all works fine.

Each day I "copy in" new data and the pivot table works fine except for when one of the filtered names doesn't have any sales orders for that day.  It doesn't show their name.  In this situation I would like to have their name shown in the list but with a 0 count.

Is there a way to accomplish this?

I am going to attach a small example.  Sheet 2 titled next day shows my problem.

Thank you
 PivotTableExample.xlsx
0
Comment
Question by:MeowserM
  • 2
3 Comments
 
LVL 24

Accepted Solution

by:
Tracy earned 2000 total points
ID: 34970676
Under Pivot Table Options make sure the "For empty cells show" box is checked and enter 0 in the box next to it.
Under Field Settings for the Row Labels (Name), select the Layout & Print tab and click "Show items with no data"

Then just add all the names you want always selected to the end of your list and set them up in your filter.  They will now show up, even when there's no data.
PivotTableExample.xlsx
0
 

Author Closing Comment

by:MeowserM
ID: 34971020
That's awesome.  Thank you!!
0
 
LVL 24

Expert Comment

by:Tracy
ID: 34971078
You're welcome :-)
0

Featured Post

Technology Partners: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

This code takes an Excel list of URL’s and adds a header titled “URL List”. It then searches through all URL’s in column “A”, looking for duplicates. When a duplicate is found, it is moved to the top of the list. The duplicate URL’s are then highlig…
In Part II of this series, I will discuss how to identify all open instances of Excel and enumerate the workbooks, spreadsheets, and named ranges within each of those instances.
The viewer will learn how to create two correlated normally distributed random variables in Excel, use a normal distribution to simulate the return on different levels of investment in each of the two funds over a period of ten years, and, create a …
This Micro Tutorial will demonstrate on a Mac how to change the sort order for chart legend values and decrpyt the intimidating chart menu.

807 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question