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Create Admin approved List template

Posted on 2011-02-24
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Last Modified: 2012-06-27
I'm really new to InfoPath and SharePoint.  I created a form template in InfoPath by selecting "SharePoint List" template.  I can view the form on a user's pc's who does not have InfoPath or InfoPath Filler… which is what I want.  But I want it to be an Administrator-approved template.  Right now the name of the document does not show up  on my Admin-approved form templates list.  Since it's not on the list does that mean it's not an Admin approved form?   How do I change the form so it is an Admin approved form?
I'm using IntoPath 2010 and SharePoint 2010.
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Question by:BobRosas
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by:psv1973
ID: 34980250
Have you considered turning Approval on on you Form Library where you put the form in SharePoint? That way you can force an approval to take place befroe it's viisle to your users.
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Author Comment

by:BobRosas
ID: 34980679
Thank you for your response.  Maybe because I'm so new to SharePoint I'm not getting the bigger picture?  My test SharePoint site seems to be divided into Libraries and Lists.  If I create a "SharePoint Form Library" then when I publish it I get the option to make it Admin-approved.  When I do "SharePoint List" I do not.   Does that mean you can't "Admin-approve" a List?  Or is the Form Library you are referring to a setting for lists and I just need to find it?
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Expert Comment

by:psv1973
ID: 34981204
Ah Ok, now I undertsand what you mean.

You have a Form library (or maybe you don't but then I think that you want one ;-) )
You have a Form template setup and want to ensure that any chnages to the form are going through some sort of approval process before the template is being used. hmmm. I haven't been able to find that approval option either.

I wonder if your form template could live in the Pages library. In the Pages library settings there is an option to enable Approval. By default it's already enabled so that shoudl be find. You will just need to enable to Publishing features (site  feature and site collection feature) if you haven't already done so. Then sotre the template in that pages library and specify that location in the template for the Form library where you are going to store the forms.
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Author Comment

by:BobRosas
ID: 34981735
Maybe a Form library is what I need.  What I want is a form that the user can open even if they do not have InfoPath loaded on their pc.  If I create a form in InfoPath using "SharePoint List" I can save as "InfoPath Web Browser Form Template" and it pulls up fine on their pc just fine.  If I create a form using SharePoint Form Library" then "...Web Browser..." is not an option so it does not open on their pc.  That is why I thought I needed a  list and it just needed to be secured with Admin-approval.  I hope this makes sense.  Thanks again for your help.
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Author Comment

by:BobRosas
ID: 34982106
I just realized my last post really didn't have a question.  But what I'd like to know is what kind of InfoPath form I should be using if I use SharePoint Library and I want the user to be able to open the form even if they don't have InfoPath?  I hope this makes some sense.  Thanks.
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psv1973 earned 125 total points
ID: 34982228
You might want to try the form library that should clear up a lot
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Author Closing Comment

by:BobRosas
ID: 34982277
Thanks for all your help.
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