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How to list several fields from different tables in a form?

Posted on 2011-02-25
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Last Modified: 2012-06-21
Hi all,

I'm trying to create a quick application in Access where I can easily see the tasks I have pending but instead of a report, I want to use a form so I can interact with it.

I have a table with some very basic information from each client and other table with the activities I do with each one (send a quote, send a tool, sign a contract, etc.) each one having its own date and all. In a form I can easily see those tasks in a sub-form but I would also like to have a main form (or parent form) where I can easily see a list of clients with their current status (that is saved in the activities list) so I can quickly see the pending tasks.

As I said, I could easily list them in a report but I would like to be able to click on a button (or click on one of the clients) and opena new form with the information and activities for that client so I can modify it.

So far I've been able to create a query that will merge the fileds I need from both tables but they are shown table style... I want to put buttons and actions into it. Can it be done?

Thanks!
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Question by:Cesar Aracena
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6 Comments
 
LVL 28

Expert Comment

by:omgang
ID: 34980055
You need to create a new form based upon the query you've created.
OM Gang
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LVL 6

Author Comment

by:Cesar Aracena
ID: 34980575
Thanks omgang. The problem is that in form design view, I can only use fields from tables. How do I use query results in forms? Where in 2007 is that?
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LVL 74

Assisted Solution

by:Jeffrey Coachman
Jeffrey Coachman earned 150 total points
ID: 34980680
If your goal here is to display multiple Records in the Main form and multiple records in the subform, ...then this cannot be done directly with basic Main/Subform design.

You will have to view one Main record at a time.
But you can use the combobox wizard to quickly select Customers from the main form.
(When the combobox wizard opens, select: "Find a record on my form...")
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LVL 28

Accepted Solution

by:
omgang earned 350 total points
ID: 34980989
<<The problem is that in form design view, I can only use fields from tables. How do I use query results in forms? Where in 2007 is that?>>
In Form design, view the property sheet and make sure you're viewing the properties for the form and not a control on the form.  Select the Data tab.  Click in to the Record Source property.  Click the drop-down arrow and you will see all the tables and queries you can select as the Record Source for the form.
OM Gang
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LVL 31

Expert Comment

by:Helen Feddema
ID: 34984767
You can use a table, a query, or a SQL statement as a form record source.  Bear in mind that if you have a record source that links multiple tables, it may not be updatable.  This is not a problem with a report, but often it is a problem with a form.  To avoid this, give the main form one table (or a query based on one table, the "one" side of the one-to-many relationship) as a record source, and the subform the "many" table as its record source.  Link them by the key field in the subform's LinkChildFields and LinkMasterFields properties.
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LVL 6

Author Closing Comment

by:Cesar Aracena
ID: 34987000
Thanks guys. I managed to use the quesry on the form but (as boag2000 said) I can't make a list out of them... I still have to start cycling through my customers so I can see each one's status.

Thanks!
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