Outlook 2007 - outlook.pst file displaying larger than 8 GB

Posted on 2011-02-25
Last Modified: 2016-03-20
I have a PC running XP Pro SP3 and Office 2007 Pro SP3. All Microsoft updates are up to date.
The user is running Outlook 2007 with an internet email account (not Exchange Server)

The user called me and stated she was checking her email in the “Inbox” from her PC and all of a sudden all of the Inbox contents were gone. The inbox was completely empty. When she clicked “Send and Receive” she would receive new email. She also had no issues sending email. But all her inbox email prior to any new downloaded emails were all gone. They were not in the “Deleted Items” box. I checked all boxes. She had no extra created folders.

What I found very odd is:  When I check the Personal Folder size it shows the total size as 1.8GB. However, when I go to the actual Outlook.pst file located in the default path, it shows it at 8.3GB  in size. I ran the Outlook compaction and it made no difference. It still shows 1.8GB in Outlook and 8.3GB as the actual file size.
From speaking to the user and determining how much email she actually kept in her inbox, she stated that she had only 9 months of email. She knows that she has less email in her inbox then she has in her Outbox. Her current outbox size is 1.4GB in size

The Outlook was being backed up nightly using Mozy’s Online backup. When I went to their site, it shows the last 2 weeks of outlook.pst backups ranging from 7.9GB to the latest 8.3GB

So my fear is that there’s definitely something wrong with the big difference in the two sizes.

I created a new Outlook.pst file into a different location on her PC. I made this new file the “default” outlook folder
In Outlook, I moved over all the contents of the older folder into this new folder. Now when I look at the total size of Outlook in both places, they are near identical as they should be.

Is it possible that there’s a hidden feature in Outlook that hides email of is it caused by corruption of some sort. Any thoughts and/or ideas would be appreciated.
Question by:agieryic
  • 2

Expert Comment

Comment Utility

The user didn't export it to an archive folder accidentally?

Did you already give it a try with "scanpst"?


Author Comment

Comment Utility
I could add the older folder back into Outlook and run scanpst and see if it changes the size after any fixes it may perform
Its not in the Archive folder. the archive folder only contains sent items and its 1.7gb in size. smaller the the original folder.

Accepted Solution

chcw earned 500 total points
Comment Utility
Yes, when a PST is corrupt, the display size maybe different from the acutal size of the PST file. So to eliminate the corruption, just make a new PST file and copy the existing contents in the existing PST file to the new one. That will solve the problem.

Author Comment

Comment Utility
chcw - is this a known issue? when a pst file is corrupt, it may display a larger file size? I may have seen this before. I assume if the file size differ drastically like in my scenario, its a good indication that its corrupt.

What do you think could have happened to the missing inbox files?

Featured Post

How your wiki can always stay up-to-date

Quip doubles as a “living” wiki and a project management tool that evolves with your organization. As you finish projects in Quip, the work remains, easily accessible to all team members, new and old.
- Increase transparency
- Onboard new hires faster
- Access from mobile/offline

Join & Write a Comment

Set OWA language and time zone in Exchange for individuals, all users or per database.
Today, still in the boom of Apple, PC's and products, nearly 50% of the computer users use Windows as graphical operating systems. If you are among those users who love windows, but are grappling to keep the system's hard drive optimized, then you s…
The purpose of this video is to demonstrate how to use PicMonkey software to customize images for a Mailchimp campaign. Picmonkey is free and simple online software which can be used by users who don’t have robust editing software such as Photoshop,…
This video shows how to remove a single email address from the Outlook 2010 Auto Suggestion memory. NOTE: For Outlook 2016 and 2013 perform the exact same steps. Open a new email: Click the New email button in Outlook. Start typing the address: …

763 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

8 Experts available now in Live!

Get 1:1 Help Now