Word template with checkboxes - duplicate checkboxes when completed and saved

Posted on 2011-02-25
Medium Priority
Last Modified: 2012-05-11
This is one of the oddest things I have ever run across.

I have a Word document that I created. It is saved as a template.  In the document are some check boxes, just basic yes and no.  

The template opens as a new document just fine and all items can be completed.  I did notice I have to click on the check boxes once to select them, then again to add the check mark in the appropriate box.  At this point, everything still looks fine.  I complete the document, rename it (must do this, as it just opens as "Document") and save as a Word document with the appropriate name.  

This is where it gets weird.  When I go back and open the saved document (that was created from the template), whatever check boxes were not selected are duplicated.  I.E. if i checked yes in the first check box, the no check box next to it appears twice in the saved document.  If I checked no in the second check box, the yes box in front of it is duplicated.  This happens for all checkboxes in the page.  If I don't select either checkbox, then they appear normal.  It is only if I select one that the unchecked one is duplicated.

I am baffled.  Any suggestions?

Thank you.

Question by:michko
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LVL 77

Expert Comment

ID: 34981362
It might be a display problem. Does the new document look the same on another system?

What sort of check boxes are they (ActiveX or FormFields)? Is the form protected?
LVL 27

Author Comment

ID: 34981857
Thanks for the response.

Yes, it looks the same on other systems (tested on more than one).

The check boxes are "Microsoft Forms 2.0 Checkbox", so I'm guessing FormField ??

No, the form is not protected.

LVL 27

Author Comment

ID: 34983705
Okay, a bit more info for you:

they are Active X checkboxes.  I can replace them with legacy FormFields checkboxes, which I can then enable, and which work without duplication when i protect the document (selecting fill forms only type of protection).

However, when document protection is enabled, I can't edit the embedded Excel spreadsheet.

I am sure there is a way to have functioning check boxes that don't duplicate and editing of an embedded excel spreadsheet.

I don't mind using the legacy formfields checkboxes, if someone can point out how to protect the document so they are enabled while still allowing access to the embedded Excel spreadsheet. ....

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LVL 77

Expert Comment

ID: 34984053
Can you post the document (or an edited version thereof that still shows the problem ) here?
LVL 27

Accepted Solution

michko earned 0 total points
ID: 35001700
Not really a fix, but I do have it working.  

Saved them as regular Word documents instead of templates and they now work just fine.  I'd prefer the template method, but more important to get it working, and out of play time on this little project :)

Thanks for the help.

LVL 27

Author Closing Comment

ID: 35042757
I came up with a work around.  It isn't template format as I wanted, but it does work and provides the checkbox and embedded spreadsheet functionality at the same time.

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