Still Stuck in TIME - Pivot table and time

Posted on 2011-02-25
Last Modified: 2012-05-11
Sorry to beat a dead horse, but still stuck with the 24 hour issue of time.  I attached a sheet to show wmy problem. When you go from 0700-0700, I get 0 for my answer. Plus on my pivot table, my grand totals equal Zero.


Question by:bvanscoy678
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LVL 92

Accepted Solution

Patrick Matthews earned 500 total points
ID: 34982723

If there is ever ANY possibility that a shift will cross a day boundary, then you should always record the date and time for both the "in" and the "out".

In the short term, change your formula for Total Hours to:


and change the number format for that column to numeric with two decimal places.

Now, rebuild your PivotTable.

Of course, this will only accommodate shifts that span a single day boundary.  Any shifts spanning 2+ day boundaries will be incorrect.


Author Comment

ID: 34982830
Our shifts always cross two days. We start at 0700 and work until 0700 the next day.

I have been playing with this formula, but still not good.


Thank you

Expert Comment

ID: 34982845
Go with matthews formula and you can change the number format in the PivotTable and sheet to [h]:mm:ss

-RK expert-exchange-v1.xlsx
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Author Comment

ID: 34982847
Yes, using your formula, I do get same results. I am trying to simplfy the process, but might have to include date with time.

Time IN      Time OUT      "Total
7:00      15:47      18:48
15:47      18:00      5:12
18:00      7:00      0:00
7:00      7:00      0:00

Expert Comment

ID: 34982862
Thats because of the number format. Regular time format is "hh:mm:ss" which goes around in 24 hours. now [h]:mm:ss sums the hours even over 24...

Author Closing Comment

ID: 34982908
Yes, thank you. It was the formatt I was messing up.

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