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restricting data entry

Posted on 2011-03-01
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Last Modified: 2012-05-11
Experts,
In my spreadsheet I use the following ranges for a specific purpose:
A12:A21 - Date Entered
F12:F21 - Invoice Date
G12:G21 - Invoice Amount

I would like to keep data from being entered in F12:F21 and G12:G21 unless there is a date in the corresponding range A:12:A21
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Question by:Frank Freese
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14 Comments
 
LVL 15

Assisted Solution

by:Berkson Wein
Berkson Wein earned 200 total points
ID: 35010390
To have conditional locking / unlocking of cells, you'll need to use VBA.

Here's an example that should be able to be adapted to your needs:
http://answers.google.com/answers/threadview/id/736450.html

Hope this is a good start and helps you out.
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LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 35010452
You don't need VBA. Select cell F12. Navigate to tab Data. Click "Data Validation" in the "Data Tools" group.

Select "Custom" and enter this formula:

   =AND($A12>=DATE(2000,1,1),$A12<=DATE(2099,12,31))

Copy the formatting in cell F12 to the other cells.

Kevin
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LVL 15

Expert Comment

by:Berkson Wein
ID: 35010492
I agree, that's a much better solution.
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LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 35010554
You can restrict the range of dates that must be entered in column A. For example, to restrict the dates to today to 31 days from today:

   =AND(A1>=TODAY(),A1<=TODAY()+31)

Kevin
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Author Comment

by:Frank Freese
ID: 35010627
i goofed - all i really need to do is make sure that I have a date in A12 and F12 before I can enter data in G12
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LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 35010645
Select cell G12. Navigate to tab Data. Click "Data Validation" in the "Data Tools" group.

Select "Custom" and enter this formula:

   =AND($A12>=DATE(2000,1,1),$A12<=DATE(2099,12,31),$F12>=DATE(2000,1,1),$F12<=DATE(2099,12,31))

Copy the formatting in cell G12 to the other cells.

Kevin
0
 

Author Comment

by:Frank Freese
ID: 35010827
I entered in the formula in G12 for data validation, entered in valid dates in A12 and F12 and an amount in G12 and I was kept from putting in an amount - it did not work.
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LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 35010835
What dates did you enter?

Kevin
0
 

Author Comment

by:Frank Freese
ID: 35010877
in A12 2/28/2011
in F12 2/28/2011
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Author Comment

by:Frank Freese
ID: 35010943
I treid something like this in if $A12 = "" and $F12 =""

 =AND($A12=””,$F12=””)

But I got an error stating range could not be found
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LVL 81

Expert Comment

by:zorvek (Kevin Jones)
ID: 35010956
It works at my house.

See attached.

Kevin
Q-26856092.xlsx
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Author Comment

by:Frank Freese
ID: 35011000
I also have a conditional formatting that also applies to G12 - could that be the problem
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LVL 81

Accepted Solution

by:
zorvek (Kevin Jones) earned 1800 total points
ID: 35011034
That should not interfere.

Can you post your workbook? If not, try to reproduce in another workbook with dummy data and, if the problem still exists, post that workbook.

Also, I forgot to mention that your must uncheck the "Ignore blanks" checkbox.

Kevin
0
 

Author Comment

by:Frank Freese
ID: 35011093
unchecking the ignore blanks was the difference - great - I'll close this and open a continuation
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