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Provide a month to date total based on the day of the month

Hi team,

I'm developing a spreadsheet to provide a sum of income & expenses for the month to date, where the table has income/expenses budgeted by days across in columns and the line detail down in rows.

There is a description in column D, a budget figure for the whole month in column E, with the monthtodate value for that row in column F and days 1 to 31 in subsequent columns, where each days values are entered.    

On day 1 the spreadsheet table will show all the figures as budgets and if you sum the MTD totals (horizontally) this will show the same value as the budget column.   However the MTD column will only show the value of day1 for each row.

On day 2 the MTD column will now show the sum of days 1 to 2 for the row in question.

Row 2 holds the Day number for the month
 
I have got so far in the formula in cell

=IF(TEXT(DAY(NOW()),0)<=G2,G5,SUM(G5:H5))

How do I reference the sum(G5:AK5) in each cell on row 5 to reflect the sum according to the day of the month?

Cheers
Bernard  

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BernardGBailey
Asked:
BernardGBailey
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1 Solution
 
MakriniCommented:
Can you provide a sample?  I am almost understanding what you are asking for, but if you provide a spreadsheet example can do it for you quicker
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
Hello,

You can use Index() of the range G5:AK5 with the number of today's date:

=IF(TEXT(DAY(NOW()),0)<=G2,G5,SUM(G5:INDEX(G5:AK5,DAY(NOW()))))

cheers, teylyn
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
Just an observation (This has nothing to do with the Sum.)

I'm a bit puzzled by the condition in your IF statement.  It only seems curious that you convert a number to text, and then use a <= comparison. Is there a text value in G2?

But I assume the formula you posted works in your workbook, so I'll leave that part alone.

cheers, teylyn
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patrickabCommented:
BernardGBailey,

Please upload your file.

Patrick
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
I agree that you should best upload your file.

Reviewing your post, I believe you could use this:

>>Row 2 holds the Day number for the month

If row 2 holds a number, change the formula thus, starting in :

=IF(DAY(NOW())<=G2,G5,SUM(G5:INDEX(G5:AK5,DAY(NOW()))))

What is still not clear is whether you want to have this formula in only one cell or whether you want a documented trail of MTD numbers. In order to give you the correct formula for more than one cell, we'd need to see your data layout, so the cell references can be adjusted accordingly.

cheers, teylyn
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patrickabCommented:
BernardGBailey,

How do I reference the sum(G5:AK5) in each cell on row 5 to reflect the sum according to the day of the month?

Try this for MTD summation

=Sumproduct((G2:AK2)<=day(today())*G5:AK5)

Patrick
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BernardGBaileyAuthor Commented:
Sorry about the delay in getting back to this


Microsoft-Excel---Cash-Position-.png
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
Hello,

in F4 and copied down

=SUM(G4:INDEX(G4:AK4,DAY(TODAY())))

or, adjusting Patrick's suggestion so it can be copied down:

=Sumproduct(($G$2:$AK$2)<=day(today())*G4:AK4)

This assumes that the values in G2:AK2 are numbers.

cheers, teylyn
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BernardGBaileyAuthor Commented:
Further notes, since it is the 3rd of March the MTD column does not include the Deposit of 4th March, yet it does include the Vege Co-Op $12 from the 3rd of March.

The current formula is =IF(TEXT(DAY(NOW()),0)<=G$1,G4,SUM(G4:I4))

If I don't use the TEXT function I get an error.
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
Hello,

the Sum formula from my post above produces the correct results.

=SUM(G4:INDEX(G4:AK4,DAY(TODAY())))

The Sumproduct needs a little adjustment with the brackets, and then does so, too.

=SUMPRODUCT(($G$2:$AK$2<=DAY(TODAY()))*G4:AK4)

Enter the formula of your choice into F4, then copy down.

cheers, teylyn
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP ExcelCommented:
Your values in row 2 seem to be text, or numbers formatted as text.  But that does not matter if you use

=SUM(G4:INDEX(G4:AK4,DAY(TODAY())))
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barry houdiniCommented:
Not for Points

If row 2 contains numbers then SUMIF would be a better option than SUMPRODUCT (in my opinion) but if they are text values you could modify Patrick's (and teylyn's) SUMPRODUCT suggestion to work for you....

=SUMPRODUCT((G$2:AK$2+0<=DAY(TODAY()))+0,G4:AK4)

regards, barry
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BernardGBaileyAuthor Commented:
teylyn,
Thanks for your solution, I removed the if-then-else since it is not needed.

Many thanks
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