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Modifying Sharepoint "to-do" task assignments.
Posted on 2011-03-02
I am using our Sharepoint 3.0 server to handle a Purchasing system which comminicates the various stages of workflows via email.
I've never really used the Assign a "to-do" item to a user but wondered if it could be used in a similar fashion to the emails being sent?
The emails often contain direct links to list items or links to start workflows on the items they must deal with.
The reason I ask is because some users who will be using the system do not always have access to email, but all have access to the Sharepoint intranet and if I can assign them a task which is visible on thier homepage, it may be more effective.
Any advice would be greatly recieved :)
I've never really used the Assign a "to-do" item to a user but wondered if it could be used in a similar fashion to the emails being sent?
The emails often contain direct links to list items or links to start workflows on the items they must deal with.
The reason I ask is because some users who will be using the system do not always have access to email, but all have access to the Sharepoint intranet and if I can assign them a task which is visible on thier homepage, it may be more effective.
Any advice would be greatly recieved :)
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1 Comment
I'm not quite sure what you want to achieve: do you want to display "Todo list" instead of using emails? The solution is: extract user's tasks and display on the page. There is a built-in webpart (MSUserTasks.dwp). However, it has some limitations - gets data only from current web.
If you need to display tasks from other webs - use ContentQueryWebPart. Fragment:
If you need to display tasks from other webs - use ContentQueryWebPart. Fragment:
<webParts>
<webPart xmlns="http://schemas.microsoft.com/WebPart/v3">
<metaData>
<type name="Microsoft.SharePoint.Publishing.WebControls.ContentByQueryWebPart, Microsoft.SharePoint.Publishing, Version=14.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c" />
<importErrorMessage>Cannot import this Web Part.</importErrorMessage>
</metaData>
<data>
<properties>
<property name="Title" type="string">Tasks</property>
<property name="CommonViewFields" type="string">AssignedTo,User;Completed,Boolean</property>
<property name="ServerTemplate" type="string">107</property>
<property name="QueryOverride" type="string"><Where><And><Neq><FieldRef Name='Status' Nullable='True' Type='Choice'/><Value Type='Text'>Completed</Value></Neq>Eq><FieldRef Name='AssignedTo' LookupId='TRUE'/><Value Type='int'><UserID /></Value></And></Where></property>
</properties>
</data>
</webPart>
</webParts>
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