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Include in Outlook 2007 an user-define column similar like comment

Posted on 2011-03-02
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Last Modified: 2012-05-11
We would like to include a comment next to each email and enter our comment ofr observation.

Is there a way of doing this?
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Question by:rayluvs
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24 Comments
 
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Expert Comment

by:Chris Bottomley
Comment Utility
Strictly seaking you arer limited in teh column choice to that in teh right click menu.  With a bit of lateral thinking you could for example use the categories column and add your bit to the categories for the mails

Chris
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Author Comment

by:rayluvs
Comment Utility
I already use Category extensively.

I don't understand, are you saying that there is no way you can doing this?
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Expert Comment

by:Chris Bottomley
Comment Utility
No way that I know of but there are plenty of experts and you only need one to know of a way to add extras ... so hang in there for now, and i'm looking deeper into it as well!

Chris
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Author Comment

by:rayluvs
Comment Utility
Thanx
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Expert Comment

by:Chris Bottomley
Comment Utility
As a related factor ... where do you store this datum, (i.e. which mail property) that you would like displaying?

Chris
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Expert Comment

by:Chris Bottomley
Comment Utility
I think silly me !!!

Assuming teh data is stored in a userdefined field then we simply need to add that filed to the column header bar.  WHat version of outlook?

Chris
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Author Comment

by:rayluvs
Comment Utility
The version outlook 2007.

Let me detail a bit more what we want:

     What we want is open Outlook, goto the email section and add a comment to any email and have a
     column that would display the comment.

Whats the best way in doing this or a workaround if the first is not possible?
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Expert Comment

by:Chris Bottomley
Comment Utility
Let me check on a 2007 version but I think it will take two stages ... adding a user defined column to the folder view, and then adding some VBA to support setting a value into that field for the email ... potentially via a right click.

YOu will need to understand that emails in teh big wide world will not retain that data potentially requiring it being added on received mails.

As such it would have to be implemented onto every pc requiring the capability, if that's ok?

Chris
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Author Comment

by:rayluvs
Comment Utility
That's what we were doing also, going thru user-defines, etc.

I understand that the emails will not retain the comments.  We just want the comment to be saved in my Outlook, for my analysis purposes.
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Expert Comment

by:Helen_Feddema
Comment Utility
The built-in (but not visible) BillingInformation property may be useful in this case.  Using a built-in property is much, much easier to deal with than creating a custom property.  Here is a screen shot of a folder with this field in a column (for Journal items, but it is also a property of MailItems):
BillingInformation-column.jpg
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Expert Comment

by:Chris Bottomley
Comment Utility
Ramante:

Most importantly ... apologies for dropping the ball, I will await to see if the billing operation column meets your needs before checking on a version of 2007.

Chris
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Author Comment

by:rayluvs
Comment Utility
How doI activate "BillingInformation property", can;t seem to find it?
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Expert Comment

by:Helen_Feddema
Comment Utility
Select the All Mail Fields selection in the Field Chooser, and it should be there
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Author Comment

by:rayluvs
Comment Utility
I just found some info of what I want, yet the only this that is close is using the Flag and changing the Follow-up to my comment.  Here the links found:

      http://www.lockergnome.com/it/2010/08/12/add-comments-to-a-message-in-outlook-2007/
      http://www.standss.com/blog/index.php/autohighlight-comments-outlook-emails/
      http://www.outlook-tips.net/archives/2007/20070507.htm

Hope this helps in helping me of what I want
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Expert Comment

by:Helen_Feddema
Comment Utility
Here is a screen shot (Outlook 2003):
Field-Chooser.jpg
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Expert Comment

by:Helen_Feddema
Comment Utility
The Mileage field can also be used for this purpose.  It is another built-in field that isn't displayed on standard items.  I use both of these fields in my add-ins, to avoid having to create custom properties.
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Expert Comment

by:Helen_Feddema
Comment Utility
Of course, sometimes you have to create custom properties.  But if you just need to store one or two bits of information in a standard item, and don't need to display them, these fields are very useful.
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Author Comment

by:rayluvs
Comment Utility
Understood and I did include as columns in my Inbox, but how do I text in a comment?
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Accepted Solution

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rayluvs earned 0 total points
Comment Utility
I found the solution as exactly as I want it.

1. I created a User-Define Field
2. Inserted the column on the InBox
3. Went to  View | Current View | Customize Current View | Other Settings
4. Checkmark  Allow on in-cell editing

and with combination of using the Flag and entering short comment, works greate!
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Author Closing Comment

by:rayluvs
Comment Utility
I found the solution
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Expert Comment

by:Chris Bottomley
Comment Utility
Not a million miles away from what I said and was awaiting your activities with Helen's suggestion before resuming my help (as per my earlier post) so as to avoid the complexities of handling multiple proposals.  But you chose not to ask so well done on finding your 'own' solution!

Chris
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Author Comment

by:rayluvs
Comment Utility
True, and I did it, but couldn't enter any data, it was just displaying the field.  However, if you would've mention the steps to mark "Allow on in-cell editing", then that would've help.

Thanx anyways.
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