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Help with creating a form to assign records to a database user and filter by that username on form open

Posted on 2011-03-02
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Last Modified: 2012-06-27
Hello, I have a database which several users here have been helping me with, and I would like help getting it to work.  

In the database there if a form frmAssign which I would like to modify [Imported].[Assignment] based on user selections.

The goal is to select a user from the list box (drawing from tblUser) and pass [tblUser].[Username] to [Imported].[Assignment].  I would like the user to either be able to select a range of years (from [Imported].[Year]) or reference numbers (from [Imported].[Call Number]) and assign the selected user from the list box when he or she clicks cmdAssign.

I would also like to clear the assignments for a user when they click cmdRemoveAssignment.

If anyone can help me figure out how to do any of the above, I would very much appreciate the feedback.

Thanks in advance,
bevo




 I have attached an example copy of this database to the question.
EE-assign-example.accdb
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Question by:Bevos
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Expert Comment

by:DockieBoy
ID: 35024561
Hi there :)

I only use access 2003, but if you would like to convert your example to .mdb I would be happy to takea look.
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Author Comment

by:Bevos
ID: 35036780
Hi Dockie, I've attached the .mdb file to this message.  Thanks!
EE-assign-example.mdb
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Expert Comment

by:DockieBoy
ID: 35041006
You could try this,

In your table "Imported"  Click on your field "Assignment", then click on the Look up tab.  Set the Row Source to "tblUser", set the column count to 3, the column widths to "0;;0".

On Your form "frmAssign"  remove the unbound list box and add the "Assignment" control, then just select the user from the combo box.

As for removing the user from an assignment, I would probably be inclined to enter a user in your table "tblUser" as "None"  then you can assign no user to an assignment and still be able to search for assignments that have no user assigned.

This is the quick and dirty answer, personally I would be taking a very different approach that would require a great deal of work in restructioring your tables and changeing your forms.  happy to explaine further if you want, or you can try what I have suggested above.
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Author Comment

by:Bevos
ID: 35057286
Hi dockie boy, thanks so much for the advice.  I made those changes and now I have a none option in the tblUser and have changed Imported.[Assignment] to work via list box.  I also made the necessary changes to the frmAssign to set the user selection to that combo box.  Now, I am curious about how I would do this record filtering for assignment.  
Would I need to do, for the range of years and call number, a SQL query to the effect of:
SELECT * FROM `imported' WHERE [Year] between 'me.txtyear1' and 'me.txtyear2'
similarly for [call number]
SELECT * FROM `imported' WHERE [Call Number] between 'me.txtCallNumber1' and 'me.txtCallNumber2'

I'm not sure about the next step however. How would I pass on the selection of the user from the list box, List34?

Thanks again for all of the help so far dockie boy
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LVL 3

Expert Comment

by:DockieBoy
ID: 35162982
Hi there Bevos, sorry for the long delay, this one slipped through the traps.  Do you still require help with this?
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Author Comment

by:Bevos
ID: 35165262
Yes, I haven't been able to figure out the next step yet, sorry.

Bevo S.
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Expert Comment

by:DockieBoy
ID: 35169400
No problem, if you could please upload db with latest changes and we can go from threre.  :)
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Author Comment

by:Bevos
ID: 35181195
Hi DockieBoy, here is the file we were talking about
EE-ABS-Example.accdb
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Expert Comment

by:DockieBoy
ID: 35201240
Sory Bevos, need .mdb
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Author Comment

by:Bevos
ID: 35225671
Hi Dockieboy, I don't think I can do this.  It says "You cannot save this database in an earlier version format, becase it uses features that requrie the furrent file format. Features that require the current file format include, attachments, multivalued fields, offline data, or links to external files that are not supported by earlier versions of Access."

Maybe I will close the question and reopen?

Thanks,
Bevo S.
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Accepted Solution

by:
DockieBoy earned 1500 total points
ID: 35228552
That will work.  Close this question and start a new one on the problem at hand :)
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Author Closing Comment

by:Bevos
ID: 35229327
Needs more work on problem
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