• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 266
  • Last Modified:

Excel, clearing contents based on data in the cells, reording data

A sample file is uploaded and I need all multiple appearing names to be cleared from their cells [leaving one occurance of each name].
The remaining unique names to be in the uppermost cell of its section...this is the part that I can't get.
The dup names under the first one -- these cells  should have their contents cleared.
Other column need to remain as-is. [No row deletions].
In the attached sample, for example, the name should appear on row 2 and be deleted from row 3-5.
[I tried removing dups in A column using Trim + Count, but the remaining Name is in the last row of its section
instead of the top row of its section.]  

All help appreciated.
test-data-for-deduping.xlsx
0
dkoliver
Asked:
dkoliver
  • 4
  • 3
1 Solution
 
Robberbaron (robr)Commented:
is it acceptable to sort the date first ?

paste this code into a module.  Run with the desired sheet active.
Sub RemoveDup()
'

    Dim rngAll As Range, rngSort As Range
    Dim lastval As String
    Range("A2").Select
    Range(Selection, Selection.End(xlDown)).Select
    Range(Selection, Selection.End(xlToRight)).Select
    
    Set rngAll = Selection
    Set rngSort = rngAll.Columns(1)
    ActiveWorkbook.Worksheets("Sheet1").Sort.SortFields.Clear
    ActiveWorkbook.Worksheets("Sheet1").Sort.SortFields.Add Key:=rngSort _
        , SortOn:=xlSortOnValues, Order:=xlAscending, DataOption:=xlSortNormal
    With ActiveWorkbook.Worksheets("Sheet1").Sort
        .SetRange rngAll
        .Header = xlNo
        .MatchCase = False
        .Orientation = xlTopToBottom
        .SortMethod = xlPinYin
        .Apply
    End With

    Set rngSort = Range("A1")
    'lastval = rngSort.Value
    'Set rngSort = rngSort.Offset(1, 0)
    lastval = "===========" 'dummy
    Do While rngSort.Value <> ""
        If rngSort.Value = lastval Then
            'delete the value
            rngSort.Value = ""
         Else
            lastval = rngSort.Value
        End If
        Set rngSort = rngSort.Offset(1, 0)

    Loop
    
End Sub

Open in new window

0
 
SiddharthRoutCommented:
Nice use of 'Sort' robberbaron. :)

dkoliver: I think this is what you want? Please check the sample file attached. I have colored the cells in 'Yellow' which will not be cleared? If that is correct, then run the Sub RemoveMultipleWords() in the Sample file attached.

Sid

Code Used

Sub RemoveMultipleWords()
    Dim i As Long, LastRow As Long
    
    LastRow = Sheets("Sheet1").Range("A" & Rows.Count).End(xlUp).Row
    
    For i = LastRow To 2 Step -1
        If Application.WorksheetFunction.CountIf(Sheets("Sheet1").Range("A2:A" & LastRow), _
        Sheets("Sheet1").Range("A" & i).Value) > 1 Then
           Sheets("Sheet1").Range("A" & i).ClearContents
        End If
    Next
End Sub

Open in new window

Test-data-for-deduping.xls
0
 
dkoliverAuthor Commented:
Yes, thanks, I should have said sorting the file is fine.  I will try this today and let you know.  Thanks so much!
0
Free recovery tool for Microsoft Active Directory

Veeam Explorer for Microsoft Active Directory provides fast and reliable object-level recovery for Active Directory from a single-pass, agentless backup or storage snapshot — without the need to restore an entire virtual machine or use third-party tools.

 
SiddharthRoutCommented:
dkoliver: Did you see the code that I posted? You might not need to sort...

Sid
0
 
dkoliverAuthor Commented:
Yes, thank you, I did see your code and prefer it since it is shorter. I have been left behind in the excel world -- pls. explain how to do this programming -- do I enter as a macro somewhere on the sheet and run it?  Sorry to ask but it's been a long time -- back to Lotus 1-2-3 since I did any macro writing. Thanks!
0
 
SiddharthRoutCommented:
>>do I enter as a macro somewhere on the sheet and run it?  Sorry to ask but it's been a long time -- back to Lotus 1-2-3 since I did any macro writing. Thanks!

Please create a module and paste the code in the module.

Press Alt +F11 from the worksheet and in the VBE and check the module that I posted. You can then run the macros.

Perhaps later you might want to see this link to refresh on VBA :)

http://www.excel-vba.com/

Sid
0
 
dkoliverAuthor Commented:
Thank you so much!
0
 
dkoliverAuthor Commented:
Very elegant way to handle the issue.
0

Featured Post

Important Lessons on Recovering from Petya

In their most recent webinar, Skyport Systems explores ways to isolate and protect critical databases to keep the core of your company safe from harm.

  • 4
  • 3
Tackle projects and never again get stuck behind a technical roadblock.
Join Now