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How to export Mailbox when user leaves. Best practice

Posted on 2011-03-03
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Last Modified: 2012-05-11
We have a SBS 2008 server running Exchange 2007. I've just got a question about best practice when a user leaves. Backing up the data and keep it in case of any future need.

What I was after is exporting the users mailbox to a file or folder in case anyone needs access at a later date. I don't think we can use pst files as the leaver has 5GB of mail.

Any tips grateful
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Question by:rowdybeans
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Akhater earned 167 total points
ID: 35025584
with outlook 2007 pst files are unicode so 5gb pst file is perfectly acceptable
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by:Abbas Haidar
Abbas Haidar earned 167 total points
ID: 35025613
export the mailbox to pst using outlook and you can always open the file and check it out, thats the way I do it.
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by:lucid8
lucid8 earned 166 total points
ID: 35037170
Good information from both of the other members and only thing I can add is that post export ensure the PST opens and is navigable BEFORE killing off the mailbox.  And if you are looking for 3rd party products that can you help do this and more check out my profile.

NOTE:
* Outlook 2000 and earlier default format is ANSI with a 2GB limit and things start to degrade at about 1.8 GB

* Outlook 2003 and 2007 default format is Unicode PST files and are good up to 20GB but personally I would stop at 18 GB

* Outlook 2010 default is also Unicode PSTs however they are supported up to 50GB and not sure where that threshold is, but would stop a bit short of the limit

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by:rowdybeans
ID: 35037190
thanks. have exported from outlook.
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Expert Comment

by:lucid8
ID: 35037266
Excellent news and thanks for the points, much appreciated
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