Solved

How to export Mailbox when user leaves. Best practice

Posted on 2011-03-03
5
1,036 Views
Last Modified: 2012-05-11
We have a SBS 2008 server running Exchange 2007. I've just got a question about best practice when a user leaves. Backing up the data and keep it in case of any future need.

What I was after is exporting the users mailbox to a file or folder in case anyone needs access at a later date. I don't think we can use pst files as the leaver has 5GB of mail.

Any tips grateful
0
Comment
Question by:rowdybeans
5 Comments
 
LVL 49

Accepted Solution

by:
Akhater earned 167 total points
ID: 35025584
with outlook 2007 pst files are unicode so 5gb pst file is perfectly acceptable
0
 
LVL 7

Assisted Solution

by:Abbas Haidar
Abbas Haidar earned 167 total points
ID: 35025613
export the mailbox to pst using outlook and you can always open the file and check it out, thats the way I do it.
0
 
LVL 17

Assisted Solution

by:lucid8
lucid8 earned 166 total points
ID: 35037170
Good information from both of the other members and only thing I can add is that post export ensure the PST opens and is navigable BEFORE killing off the mailbox.  And if you are looking for 3rd party products that can you help do this and more check out my profile.

NOTE:
* Outlook 2000 and earlier default format is ANSI with a 2GB limit and things start to degrade at about 1.8 GB

* Outlook 2003 and 2007 default format is Unicode PST files and are good up to 20GB but personally I would stop at 18 GB

* Outlook 2010 default is also Unicode PSTs however they are supported up to 50GB and not sure where that threshold is, but would stop a bit short of the limit

0
 
LVL 1

Author Closing Comment

by:rowdybeans
ID: 35037190
thanks. have exported from outlook.
0
 
LVL 17

Expert Comment

by:lucid8
ID: 35037266
Excellent news and thanks for the points, much appreciated
0

Featured Post

Optimizing Cloud Backup for Low Bandwidth

With cloud storage prices going down a growing number of SMBs start to use it for backup storage. Unfortunately, business data volume rarely fits the average Internet speed. This article provides an overview of main Internet speed challenges and reveals backup best practices.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Lotus Notes – formerly IBM Notes – is an email client application, while IBM Domino (earlier Lotus Domino) is an email server. The client possesses a set of features that are even more advanced as compared to that of Outlook. Likewise, IBM Domino is…
This article aims to explain the working of CircularLogArchiver. This tool was designed to solve the buildup of log file in cases where systems do not support circular logging or where circular logging is not enabled
To show how to create a transport rule in Exchange 2013. We show this process by using the Exchange Admin Center. Log into Exchange Admin Center.: First we need to log into the Exchange Admin Center. Navigate to the Mail Flow >> Rules tab.:  To cr…
The video tutorial explains the basics of the Exchange server Database Availability groups. The components of this video include: 1. Automatic Failover 2. Failover Clustering 3. Active Manager

816 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

7 Experts available now in Live!

Get 1:1 Help Now