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Editing PDF's - Creating Forms with Checkboxes etc.

Posted on 2011-03-03
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Last Modified: 2012-05-11
I have a basic PDF with lots of fields which I have made into a form. Some of these fields have yes/no answers and wanted to know how I convert the basic textfield to a checkbox with a dependency on another field (i.e. if yes ticked automatically un-tick no)
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Question by:Lico_w
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Karl Heinz Kremer earned 500 total points
ID: 35032653
You cannot convert text boxes, you have to add a new field type button, or a group of radio buttons. Which version of Acrobat are you using?
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by:Lico_w
ID: 35034413
Really..? - What a ball ache!

I'm using Acrobat 9
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Author Closing Comment

by:Lico_w
ID: 35058373
Graded B as never suggested how I add these additional fields.
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LVL 44

Expert Comment

by:Karl Heinz Kremer
ID: 35058837
Sorry, but it was the weekend, and every now and then I need to take a few days off...

In Acrobat 9, after you open your form, you select "Forms>Add or Edit Fields". This will bring up the form editor. In the upper left corner area, you'll find the "Add New Field" option. Click on that button, and you will see a menu that shows what kind of buttons you can add. When you add a check box, you only get the local checked/unchecked behavior. For something that toggles other buttons, you would need a radio button group.

To add a group of radio buttons (e.g. one for Yes, the other one for No), you would select to add a radio button, and drag it to the page. On the properties popup, you will see a field for the group name, and another field for the value. Change the group name to e.g. Test_YesNo and then click on the "Add another button to the group" link at the bottom of the popup. Change the button value of the second button to No.

To test the new buttons, click on the "Close Form Editing" button in the upper right corner, this will bring up Acrobat's normal document view. You can see how the two radio buttons turn each other off. When the document first opens, none of hte radio buttons is selected. To select one, bring up form editing again, and double-click on one of the buttons. You will see the full properties dialog now. Go to the "Options" tab and select the "Button is checked by default" option.
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