Solved

Using Excel to create multiple Folders with subfolders

Posted on 2011-03-03
16
767 Views
Last Modified: 2012-05-11
Hi all

One of my users has requested that I create a new directory for them, the directory will consist of one parent Folder with mulitple subfolders, these subfolders will then also have subfolders.
The user was kind even to send a list of all folders needed to me on a Excel spreadsheet.

The problem is, this directory consists of over 300 folders, each with its own unique name adn as you can imagine, it will take rather long to create.

Is there a way to do this via a formula?

e.g.

Column A contains the command mkdir, column B contains the first folder to be created and column the second folder and so on. Thus far I have been able to use a "formula" to create the first folder, the formula looks as follows: =A3 & B3 the out put of this was: mkdir Folder 1
Cell A contained the command mkdir and cell B contained the name of the first folder... Folder 1.

How can I expand on this to create all required subfolders and their subfolders?

Thanks in advance
0
Comment
Question by:DJMohr
  • 12
  • 4
16 Comments
 
LVL 5

Expert Comment

by:sirplus
Comment Utility

Function ExtractFilePath(ByVal S As String) As String
    Dim i As Long

    i = InStrRev(S, "\")
    If i = 0 Then
        i = InStrRev(S, ":")
    End If

    ExtractFilePath = Left(S, i)
End Function
''
Function ForceMkDir(ByVal S As String) As Boolean
    ForceMkDir = False
    If Mid(S, Len(S), 1) = "\" Then
        S = Left(S, Len(S) - 1)
    End If

    If (Len(S) < 3) Or FolderExists(S) Or (ExtractFilePath(S) = S) Then
        Exit Function
    End If

    ForceMkDir ExtractFilePath(S)
    MkDir S
    ForceMkDir = True
End Function

Open in new window

0
 
LVL 1

Author Comment

by:DJMohr
Comment Utility
Ok, how and where would i use this?
0
 
LVL 5

Expert Comment

by:sirplus
Comment Utility
Create the full path in a cell eg in A5 then use "=ForceMkDir(A5)"

If you post the file it would be easier to help you....
0
 
LVL 5

Expert Comment

by:sirplus
Comment Utility
by full path I mean "C:\Folder1\Folder2"
0
 
LVL 5

Expert Comment

by:sirplus
Comment Utility
Push Alt + F11
Add the code into a standard module
0
 
LVL 5

Expert Comment

by:sirplus
Comment Utility
ooops
I left out 2 functions this needs
Here are all functions
0
 
LVL 5

Expert Comment

by:sirplus
Comment Utility
Attached
Function ForceMkDir(ByVal S As String) As Boolean
    ForceMkDir = False
    If Mid(S, Len(S), 1) = "\" Then
        S = Left(S, Len(S) - 1)
    End If

    If (Len(S) < 3) Or FolderExists(S) Or (ExtractFilePath(S) = S) Then
        Exit Function
    End If

    ForceMkDir ExtractFilePath(S)
    MkDir S
    ForceMkDir = True
End Function



Function ExtractFilePath(ByVal S As String) As String
    Dim i As Long

    i = InStrRev(S, "\")
    If i = 0 Then
        i = InStrRev(S, ":")
    End If

    ExtractFilePath = Left(S, i)
End Function
''

Function SF_InstrRev(ByVal Haystack As String, ByVal Needle As String) As Long
    'find the last occurence of needle in haystack (the VB instr function finds the first occurence)
    'SF_InstrRev("   This is   my string   ","i") = 20
    Dim i As Long, J As Long
    i = InStr(1, Haystack, Needle, vbBinaryCompare)
    If SF_isNothing(Needle) Then
        SF_InstrRev = 0
    Else
        If i = 0 Then
            SF_InstrRev = 0
        Else
            If StrComp(Needle, Haystack, vbBinaryCompare) = 0 Then
                SF_InstrRev = 1
            Else
                For J = Len(Haystack) To 1 Step -1
                    i = InStr(J, Haystack, Needle, vbBinaryCompare)
                    If i > 0 Then
                        SF_InstrRev = i
                        Exit Function
                    End If
                Next J
            End If
        End If
    End If
End Function

Function SF_isNothing(ByVal Haystack As String) As Boolean
    'check if there is anything in a string (to avoid testing for
    'isnull, isempty, and zero-length strings)
    'SF_isNothing("   This is   my string   ") returns False
    If Haystack & "" = "" Then
        SF_isNothing = True
    Else
        SF_isNothing = False
    End If
End Function

Open in new window

0
 
LVL 5

Expert Comment

by:sirplus
Comment Utility
LOL
Ignore that -It doesnt use those 2 extra functions
0
Better Security Awareness With Threat Intelligence

See how one of the leading financial services organizations uses Recorded Future as part of a holistic threat intelligence program to promote security awareness and proactively and efficiently identify threats.

 
LVL 5

Expert Comment

by:sirplus
Comment Utility
How did you go?
0
 
LVL 1

Author Comment

by:DJMohr
Comment Utility
Sorry man, been bit busy.

So just to recap, In cell A5 I create the full UNC path: c:/Folder1/Folder2...
then I do something with the code you provided...
Do I create a batch file and run it?
0
 
LVL 5

Expert Comment

by:sirplus
Comment Utility
Post your book
Will set it up
0
 
LVL 5

Expert Comment

by:sirplus
Comment Utility
No Batch
just set up the sheet and when it calculates it sets up
Or you can create a macro to do it

Post the sheet with the folders
0
 
LVL 1

Author Comment

by:DJMohr
Comment Utility
0
 
LVL 5

Accepted Solution

by:
sirplus earned 500 total points
Comment Utility
Ok
Here tis

I have only set up the first 33 in the electrical one as I dont want to rob you of all that fun
:-)

I would add your other sheets to this workbook

Be careful as its very powerful and you can make a big messy nest of folders

I would delete any folders made during testing and recreate teh lot once you are happy

Enjoy
Create-Folders.xls
0
 
LVL 5

Expert Comment

by:sirplus
Comment Utility
nb
I left this file as automatic calculation but you could easily change it to manual calculation to make it more controlled
0
 
LVL 1

Author Closing Comment

by:DJMohr
Comment Utility
Thanks man
0

Featured Post

IT, Stop Being Called Into Every Meeting

Highfive is so simple that setting up every meeting room takes just minutes and every employee will be able to start or join a call from any room with ease. Never be called into a meeting just to get it started again. This is how video conferencing should work!

Join & Write a Comment

Suggested Solutions

Title # Comments Views Activity
EXCEL 2010 7 39
Query Missing Money orders... 6 53
How do I paste a macro from one spreadsheet to another. 2 13
Excel 6 16
Introduction This Article briefly covers methods of calculating the NPV and IRR variants in Excel as well as the limitations in calculating and interpreting IRR results. Paraphrasing Richard Shockley, author of my favourite finance reference tex…
Convert between Excel file formats (.XLS, .XLSX, .XLSM) with/without macro option David Miller (dlmille) Intro Over this past Fall, I've had the opportunity to see several similar requests and have developed a couple related solutions associate…
This Micro Tutorial will demonstrate in Google Sheets how to use the HYPERLINK function to create live links inside your spreadsheet.
This Micro Tutorial will demonstrate the scrolling table in Microsoft Excel using the INDEX function.

772 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

12 Experts available now in Live!

Get 1:1 Help Now