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MRM POlicies for EXchnage 2007

Posted on 2011-03-03
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Last Modified: 2012-05-11
Hello, I need to setup some MRM policies within my environment.

Currently I have a policy applied to only one mailbox which deletes emails from inbox after 30 days.

I would like to setup another policy that deletes all mailbox content that are over 2 years old. This needs to be applied to all mailboxes within the organization. Also, I would like to exempt a folder which the end user will save all the emails they need. I am thinking may be create default or custom managed folder and have users move all the emails they need. And exempt that folder from the policy? IS this possible? Basically, all mailbox content over 2 years needs to be deleted except the one folder which they will save all their emails.
   
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Question by:systemsopx
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13 Comments
 
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Expert Comment

by:praveenkumare_sp
ID: 35032878
Apply the policy to the entire mailbox which deletes all the mails that are 2 years old

Create one more MRM policy which does not delete the mails and apply that to the custom created Folder.

I think the above solution should work :)
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Author Comment

by:systemsopx
ID: 35037022
Create one more MRM policy which does not delete the mails and apply that to the custom created Folder. >>> I do not see an option to not delete emails. Can you be more specific?

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Expert Comment

by:praveenkumare_sp
ID: 35038331
Open EMC > Organization Configuration > Mailbox  at the third pane select "New Managed Content Settings"

There select the check box for "Length of the Retention period" and leave that value to Null(meaning dont fill any details)


And all your problems will be resolved ;)
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Expert Comment

by:praveenkumare_sp
ID: 35038349
note if you dont see the "New Managed Content Settings" , it means u have not selected any of the custom Mailbox folder.

Select the folder and you will be able to see the "New Managed Content Settings"  option

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Author Comment

by:systemsopx
ID: 35058242
ok Praveen Kumar thanks for all your help. This will be my overall config in our organization.

First Policy - Applied to entire mailbox under managed default folders to delete everything older than 2 years.

Second policy - Applied to inbox only under default managed folders to delete everything older than 30 days. This policy is only appied to one specific mailbox.

Third Policy - Create a custom managed folder and set content settings to not delete anything. I will be checking the box "Length of retention period (days) but leaving the vale blank.

Let me know if I should be aware of anything.
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Author Comment

by:systemsopx
ID: 35058377
But Praveen, I can't leave the length of retention period blank. I get "The retention age limit must be specified when retention is enabled".
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by:praveenkumare_sp
ID: 35061608
sorry my mistake

dont select the check box for "Length of the Retention period" (meaning dont fill any details)
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Author Comment

by:systemsopx
ID: 35096066
Praveen, I am pretty sure you can only apply one mailbox policy to a mailbox. Correct? I don't think it will work because I have a policy for a custom manged folder to show up in users mailbox. How will I setup another MRM policy that will delete everything older than 2 years and apply to users mailox?  
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Author Comment

by:systemsopx
ID: 35096556
can you link custom folder settings and deletion settings on the same policy? Will that work?
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by:praveenkumare_sp
ID: 35100919
u can create one policy that does diffrent things
eg:-
u can have 1 policy that
1)deletes mail from inbox that are more than 2 years
2)keeps the mails from a particular folder for infinity
3)deletes mails from delete folder after 20 days
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LVL 8

Expert Comment

by:praveenkumare_sp
ID: 35100960
check this link
i have answered a similar question over here
http://www.experts-exchange.com/Community_Support/General/Q_26857366.html

let me know if u need more info
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Author Comment

by:systemsopx
ID: 35111420
Thanks for the link Praveen.

Let me be clear on this.

I have one MRM policy which will be linked to Entire mailbox to delete everything older than 2 years, linked to Contacts with no retention settings so it won't delete any of my contacts, also linked to the Custom managed "Archive" folder with no retention settings so anything users saved or moved in "archive" folder won't get deleted. And linked to notes with no retention settings so it won't delete any of the notes.

I also have a second MRM policy which is only applied to only one mailbox to delete inbox items older than 30 days. I do have retention setting for inbox to delete items older than 30 days and Inbox linked to this second policy.

Correct? Let me know...
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Accepted Solution

by:
praveenkumare_sp earned 500 total points
ID: 35179278
Sorry for the delayed response

Yes u got it almost correct

Here is what u need to do

apply a retention tag to contacts and archive folder such that the contents are not deleted.
apply a retention tag to reset of the mailbox such that all the contents are deleted after 2 years

create one policy and add both these Tags to the policy

apply this policy to the intended mailbox of users

(Refer the previous link i have given to understand how to accomplish the same)
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