• Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 424
  • Last Modified:

MRM POlicies for EXchnage 2007

Hello, I need to setup some MRM policies within my environment.

Currently I have a policy applied to only one mailbox which deletes emails from inbox after 30 days.

I would like to setup another policy that deletes all mailbox content that are over 2 years old. This needs to be applied to all mailboxes within the organization. Also, I would like to exempt a folder which the end user will save all the emails they need. I am thinking may be create default or custom managed folder and have users move all the emails they need. And exempt that folder from the policy? IS this possible? Basically, all mailbox content over 2 years needs to be deleted except the one folder which they will save all their emails.
   
0
systemsopx
Asked:
systemsopx
  • 7
  • 6
1 Solution
 
praveenkumare_spCommented:
Apply the policy to the entire mailbox which deletes all the mails that are 2 years old

Create one more MRM policy which does not delete the mails and apply that to the custom created Folder.

I think the above solution should work :)
0
 
systemsopxAuthor Commented:
Create one more MRM policy which does not delete the mails and apply that to the custom created Folder. >>> I do not see an option to not delete emails. Can you be more specific?

0
 
praveenkumare_spCommented:
Open EMC > Organization Configuration > Mailbox  at the third pane select "New Managed Content Settings"

There select the check box for "Length of the Retention period" and leave that value to Null(meaning dont fill any details)


And all your problems will be resolved ;)
0
Creating Active Directory Users from a Text File

If your organization has a need to mass-create AD user accounts, watch this video to see how its done without the need for scripting or other unnecessary complexities.

 
praveenkumare_spCommented:
note if you dont see the "New Managed Content Settings" , it means u have not selected any of the custom Mailbox folder.

Select the folder and you will be able to see the "New Managed Content Settings"  option

0
 
systemsopxAuthor Commented:
ok Praveen Kumar thanks for all your help. This will be my overall config in our organization.

First Policy - Applied to entire mailbox under managed default folders to delete everything older than 2 years.

Second policy - Applied to inbox only under default managed folders to delete everything older than 30 days. This policy is only appied to one specific mailbox.

Third Policy - Create a custom managed folder and set content settings to not delete anything. I will be checking the box "Length of retention period (days) but leaving the vale blank.

Let me know if I should be aware of anything.
0
 
systemsopxAuthor Commented:
But Praveen, I can't leave the length of retention period blank. I get "The retention age limit must be specified when retention is enabled".
0
 
praveenkumare_spCommented:
sorry my mistake

dont select the check box for "Length of the Retention period" (meaning dont fill any details)
0
 
systemsopxAuthor Commented:
Praveen, I am pretty sure you can only apply one mailbox policy to a mailbox. Correct? I don't think it will work because I have a policy for a custom manged folder to show up in users mailbox. How will I setup another MRM policy that will delete everything older than 2 years and apply to users mailox?  
0
 
systemsopxAuthor Commented:
can you link custom folder settings and deletion settings on the same policy? Will that work?
0
 
praveenkumare_spCommented:
u can create one policy that does diffrent things
eg:-
u can have 1 policy that
1)deletes mail from inbox that are more than 2 years
2)keeps the mails from a particular folder for infinity
3)deletes mails from delete folder after 20 days
0
 
praveenkumare_spCommented:
check this link
i have answered a similar question over here
http://www.experts-exchange.com/Community_Support/General/Q_26857366.html

let me know if u need more info
0
 
systemsopxAuthor Commented:
Thanks for the link Praveen.

Let me be clear on this.

I have one MRM policy which will be linked to Entire mailbox to delete everything older than 2 years, linked to Contacts with no retention settings so it won't delete any of my contacts, also linked to the Custom managed "Archive" folder with no retention settings so anything users saved or moved in "archive" folder won't get deleted. And linked to notes with no retention settings so it won't delete any of the notes.

I also have a second MRM policy which is only applied to only one mailbox to delete inbox items older than 30 days. I do have retention setting for inbox to delete items older than 30 days and Inbox linked to this second policy.

Correct? Let me know...
0
 
praveenkumare_spCommented:
Sorry for the delayed response

Yes u got it almost correct

Here is what u need to do

apply a retention tag to contacts and archive folder such that the contents are not deleted.
apply a retention tag to reset of the mailbox such that all the contents are deleted after 2 years

create one policy and add both these Tags to the policy

apply this policy to the intended mailbox of users

(Refer the previous link i have given to understand how to accomplish the same)
0

Featured Post

Problems using Powershell and Active Directory?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

  • 7
  • 6
Tackle projects and never again get stuck behind a technical roadblock.
Join Now