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Excel Function to exclude count of cells that has a different fill color

Posted on 2011-03-03
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Last Modified: 2012-06-27
I need a code to count only the cells in a worksheet that:

a) is equal or greater than 75
AND
b) exclude those that has a fill color of gray
Please see attached worksheet as sample.

Thanks in advance....
Sample-Test-for-Count.xls
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Question by:emacyam
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25 Comments
 
LVL 30

Assisted Solution

by:SiddharthRout
SiddharthRout earned 250 total points
ID: 35033098
Here is a sample.

Code Used

Public Function MyTot(rng As Range) As Long
    Application.ScreenUpdating = False
    Application.Volatile
    Dim cl As Range, tot As Long
    
    For Each cl In rng
        If IsNumeric(cl.Value) Then
            If cl.Interior.ColorIndex <> 15 And (cl.Value = 75 Or cl.Value > 75) _
            Then tot = tol + 1
        End If
    Next
    MyTot = tot
    Application.ScreenUpdating = True
End Function

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Total-Example.xls
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Author Comment

by:emacyam
ID: 35033137
@SiddharthRout:  Thanks for the code but when I do it manually, the count should be 4.  ~thanks.

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LVL 41

Expert Comment

by:dlmille
ID: 35033149

Also, attached solution worksheet:

Enjoy!

Dave
Function CountSkipGrey(rRange As Range, minOver) As Long
Dim myCell As Range, countcolor As Long


    For Each myCell In rRange
        Debug.Print myCell.Value, myCell.Interior.ColorIndex
        If myCell.Interior.ColorIndex <> 15 And myCell.Value >= minOver Then 'not grey and over minimum amount
            countcolor = countcolor + 1
        End If
        
    Next myCell
    
    CountSkipGrey = countcolor
End Function

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Sample-Test-for-Count-r1.xls
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Expert Comment

by:dlmille
ID: 35033157
@sid - didn't know you posted and I was too slow (I was interrupted !) lol

@ emacyam

This one works!!!
Dave
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Expert Comment

by:SiddharthRout
ID: 35033159
Sorry there is a typo

Replace

Then tot = tol + 1

by

Then tot = tot + 1

Sid
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Author Comment

by:emacyam
ID: 35033169
@Sidd:  The replace quote is the same....  thanks.
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Expert Comment

by:dlmille
ID: 35033172
@emacyam - mine works, dude!

See post 35033149, just above :)

Dave
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Expert Comment

by:SiddharthRout
ID: 35033174
No it is not ;)

the 1st one has tol (notice the L)

Sid
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Expert Comment

by:dlmille
ID: 35033201
@sid - you got me on the isnumeric.  I was "there", but got interrupted then plunged ahead and missed it....

lol - we working too fast between type-o's and interruptions....

Dave

Here's my updated...
Function CountSkipGrey(rRange As Range, minOver) As Long
Dim myCell As Range, countcolor As Long


    For Each myCell In rRange
        If myCell.Interior.ColorIndex <> 15 And myCell.Value >= minOver And IsNumeric(myCell.Value) Then 'not grey and over minimum amount
            countcolor = countcolor + 1
        End If
        
    Next myCell
    
    CountSkipGrey = countcolor
End Function

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Sample-Test-for-Count-r2.xls
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Author Comment

by:emacyam
ID: 35033245
@dlmille:  your solution worked but when I did some tests (add another number greater than 75 in a cell and applied gray fill color), the formula counted that cell.

@Sidd:  thanks, your solution worked.  Thing is, is there a way to recalculate without saving the document first and reopen?  Is there a hot key?

Thanks to both of you :)  
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LVL 41

Expert Comment

by:dlmille
ID: 35033259
Apologies on that.

Try once again!

Dave
Sample-Test-for-Count-r2.xls
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LVL 41

Expert Comment

by:dlmille
ID: 35033266
So the function I created allows you to select a range to count, and a number it can be > or = to to include in the count.

Dave
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Expert Comment

by:dlmille
ID: 35033271
And you have to use the EXACT same color of GREY - we're both keying in on colorindex = 15....

Dave
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Expert Comment

by:SiddharthRout
ID: 35033274
Yes.

You have to calculate the formula again.You can press F2 where the formula is so that you don't need to restart.

Sid
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Author Comment

by:emacyam
ID: 35033286
GREAT!  Worked like a charm on both solutions :-)  thanks a bunch!

@dlmille:  just to understand your formula, what does the "75" do? =countskipgrey(B2:B35,75)
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Expert Comment

by:dlmille
ID: 35033292
you can change the 75 to any number that marks your MINIMUM.  E.g., GREY is hard coded, but 75 you can change what the bottom limit is for exclusion or inclusion

Dave
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Author Comment

by:emacyam
ID: 35033295
@dlmille:  cool!  I like that :)
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Expert Comment

by:dlmille
ID: 35033296
Would you like me to add a variable for the COLOR to check as well?

Dave
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Expert Comment

by:SiddharthRout
ID: 35033297
emacyam

you might need this link

http://www.mvps.org/dmcritchie/excel/colors.htm

for the color index ;)

Sid
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Author Comment

by:emacyam
ID: 35033301
@dlmille:  can you please repost the code from the last sample so I an accept that solution as well....

@sidd and dlmille:  will split the points... hope its ok...
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LVL 30

Expert Comment

by:SiddharthRout
ID: 35033303
It is okay with me ;)

Sid
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LVL 41

Expert Comment

by:dlmille
ID: 35033304
Sounds good to me - coming momentarily
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Author Comment

by:emacyam
ID: 35033306
@Sidd:  thanks a bunch... that link is great!

@Dave:  why not?  that variable will come in handy for sure :)
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Accepted Solution

by:
dlmille earned 250 total points
ID: 35033321
Ok this one has three parameters

function(range, must be greater than or equal to number, and colorindex for exclusion)

e.g.,  =CountSkipColor(A1:A5,75,15) - checks range A1-A5, must be >= 75 to count, and must not be colorindex 15 (grey)
Function CountSkipColor(rRange As Range, minOver As Double, colorToCheck As Double) As Long
Dim myCell As Range, countcolor As Long

Application.Volatile
    For Each myCell In rRange
        If myCell.Interior.ColorIndex <> colorToCheck And myCell.Value >= minOver And IsNumeric(myCell.Value) Then 'not grey and over minimum amount
            countcolor = countcolor + 1
        End If
        
    Next myCell
    
    CountSkipColor = countcolor
End Function

Open in new window


PS - also added the function getColorIndex(range) returns the color index of a cell you point to (or first cell in a range you point to) so that should help for future....
 
Function getColorIndex(rRange As Range) As Long

    getColorIndex = rRange.Cells(1, 1).Interior.ColorIndex
End Function

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Enjoy!

Dave
Sample-Test-for-Count-r3.xls
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Author Closing Comment

by:emacyam
ID: 35033335
Both experts were very helpful. A+++ all the way!
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