Trouble with cross tab

Posted on 2011-03-04
Last Modified: 2012-05-11
I am trying to create a cross tab report to show a list of my clients down the left, the tax week across the top and then the total charge and profit as the summary fields.

I have achieved the totals I wanted by grouping by client in the main report and inserting the cross tab into the group header. Unfortunately I end up with a format as per the attached screenshot (Cross Tab 1) where if there is no charge for a week it skips the cell altogether. It also summarises in a seperate cross tab for every client.

If I move the cross tab into the report header then I get the exact format I want (Cross Tab 2) but the running totals for the charge and margin stop working and only pick out the first record in the DB as opposed to totalling it all.

Any ideas how I can get the totals from the first in the format of the second?
Question by:bmhardy_05
  • 4
  • 2
LVL 19

Expert Comment

ID: 35036603
If you're using runnign totals for the summary values then you'll probably need to move your crosstab from teh report header to report footer section.

If that doesn't do the trick then let us know how you're crosstab is built, include detailsof any formulas and RT's, also include information of what groups you have in the report.  If you can it woudl probably help to attach your report with saved data to the question.

Author Comment

ID: 35036974
I tried putting the cross tab in the report footer and it doesn't work. It appears the same as wehn I put it in the report header.

The cross tab has the payroll week as the only column which comes as a field direct from the database. The row is just the client name which also comes as a field direct from the database.

The summarised fields are both running totals, one of which is created from a formula field They are created as follows:

rtTotalCharge (Running Total)
Field to Summarise: rspNetCharge (from DB)
Type of summary: sum
Evaluate: For each record
Reset: On change of field - rspPayrollWeek (from DB)

rtTotalMargin (Running Total)
Field to Summarise: @ftMargin (Formula field)
Type of summary: sum
Evaluate: For each record
Reset: On change of field - rspPayrollWeek (from DB)

@ftMargin (Formula Field)

@ftCost (Formula Field)

When the fields calculate as I want them to it's when the report has been grouped by client name and the crosstab is sitting in the group header.

I have attached a slightly amended version with my clients names removed.
LVL 100

Expert Comment

ID: 35037136
WHy are you using running totals?
They are calculated as the report is printed and thus are not available as totals until the report is complete so they can't be used in a cross tab.

Does the Excel file shw the raw data or what you want?

Gigs: Get Your Project Delivered by an Expert

Select from freelancers specializing in everything from database administration to programming, who have proven themselves as experts in their field. Hire the best, collaborate easily, pay securely and get projects done right.

LVL 19

Accepted Solution

GJParker earned 500 total points
ID: 35037181
I assume you're using running totals because you have some duplication of data, if not then youi shoudl eb able to just use normal summaries.

If you do need to use running totals then change you're reset field to the client group instead of the week field
LVL 19

Expert Comment

ID: 35037247

That statement is not correct, crosstabs and running totals are both evaluated in pass 2 during report processing (whileprintingrecords) and therefore RT;'s can be used in crosstabs as along as the data is grouped or sorted in the correct manner.

Author Comment

ID: 35037268
I see now. I think I was overcomplicating it as I had it in my mind to create the weekly totals for the client to then insert into the cross tab. The cross tab actually summarises the data for me....quite embarrassing on reflection.

Thank you very much for your help. In order to simplify I have removed the running totals from the cross tab altogether and replaced them with the original databse field for charge and formula field for margin.
LVL 19

Expert Comment

ID: 35037288
No problem, glad you got it sorted

Featured Post

Courses: Start Training Online With Pros, Today

Brush up on the basics or master the advanced techniques required to earn essential industry certifications, with Courses. Enroll in a course and start learning today. Training topics range from Android App Dev to the Xen Virtualization Platform.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Suggested Solutions

Crystal Reports: 5 Tests for Top Performance It is complete, your masterpiece report.  Not only does it meet your customer’s expectations, it blows them out the water, all they want is beautifully summarised and displayed in a myriad of ways. …
There have always been a lot of questions related to when Crystal Reports evaluates report components (such as formulas, summaries, cross-tabs, charts, to name a few examples). Crystal Reports uses a two-pass reporting process to provide greater …
Windows 10 is mostly good. However the one thing that annoys me is how many clicks you have to do to dial a VPN connection. You have to go to settings from the start menu, (2 clicks), Network and Internet (1 click), Click VPN (another click) then fi…
In this video I am going to show you how to back up and restore Office 365 mailboxes using CodeTwo Backup for Office 365. Learn more about the tool used in this video here: (…

813 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

11 Experts available now in Live!

Get 1:1 Help Now