How do I allow all users to open an Excel Spreadsheet without being read-only?

Posted on 2011-03-04
Last Modified: 2012-05-11
I've created a spreadsheet that contains a couple macros and a pivot table.  I want about 4 different users to be able to open, edit, and save the workbook.  They will not be working on it at the same time.  The workbook will be on a network drive.  Right now only the creator and one other user can access the workbook without it being read-only.  All the users are Administrators also.  Any ideas?
Question by:bretthonn13
  • 5
  • 2
LVL 45

Expert Comment

ID: 35039235
>How do I allow all users to open an Excel Spreadsheet without being read-only?

You can't unless the workbook is 'shared' and that can lead to a corrupted file.

Author Comment

ID: 35039257
What part of the spreadsheet does not allow others to change and edit it?  I've got many spreadsheets that are viewed and edited by multiple users, but this is the first with macros and a pivot table.  I've never 'shared' a workbook before.  Always just thrown it out on network drive and 2 - 3 different users could have at it.
LVL 45

Expert Comment

ID: 35039286
>Always just thrown it out on network drive and 2 - 3 different users could have at it.

Keep the files single user and you will avoid file corruption.
Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

LVL 10

Expert Comment

ID: 35039337
When the file is open by one user and a second user opens the file, it will notify as read-only.  But you can choose to notify and excel will notify when the other user closes the file and is no longer in read-only mode.  i.e. when the file is open by one user and other users open the same file at the same time...

I sugest looking at Excel sharing option:

Author Comment

ID: 35058398
Fayaz - I understand the read-only when it's opened by a user, but in this case the file has been closed by me and I am trying to open and use it on a different pc sitting right next to me.  I'm doing this so I can gaurantee that no one else is in it.  I'll take a look at your link though and see if it's got any ideas.

Author Comment

ID: 35059239
Another thing I've just found out is we have a certain spreadsheet that is accessed by about 3 different users (all at different times).  They can all make changes, save, and do whatever they need and it has never been read-only for anyone.  Is there something that needs to be done before it is saved for the first time?  There were no sharing options setup or protections enabled.  The only thing it has is a password to open the file.  The person that created it feels they didn't do anything special, but I cannot get it to fail.  No matter what computer I open it on or what user opens it the file is NEVER read-only.  Very strange.

Accepted Solution

bretthonn13 earned 0 total points
ID: 35070415
It was my network folder permissions.  All the other files that were fine were on a different shared drive with the appropriate permissions.  Once I established the correct permissions everything was fine.

Author Closing Comment

ID: 35120663
I solved my own problem by continuing to search other sources.

Featured Post

Free Tool: Path Explorer

An intuitive utility to help find the CSS path to UI elements on a webpage. These paths are used frequently in a variety of front-end development and QA automation tasks.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Introduction While answering a recent question (http:/Q_27311462.html), I created an alternative function to the Excel Concatenate() function that you might find useful.  I tested several solutions and share the results in this article as well as t…
Freeze panes is an option within all variants of Excel to enable parts of a sheet to remain stationary when the cursor is in another part of the sheet. This is a very useful feature which is overlooked or under used.
This Micro Tutorial will demonstrate the scrolling table in Microsoft Excel using the INDEX function.
This Micro Tutorial demonstrates in Microsoft Excel how to consolidate your marketing data by creating an interactive charts using form controls. This creates cool drop-downs for viewers of your chart to choose from.

679 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question