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Word 2007 Track Changes displaying at word level

Posted on 2011-03-04
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I have a user who's track changes displays like a comparison done at "word level"  For example:  the word "dogs" is changed to "dog".  rather than showing the "s" as a stricken letter, the entire word dogs is stricken and then the word dog in show as an insertion.  I have watched her make changes and Word automatically is striking and retyping the word.
She likes this behavior and others in her work group would like to change their settings to match the "word level" track changes behavior.  This is quite the stumper for me.  I can't locate a track change setting, word options setting or identify a way to replicate this.
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Question by:kenbaker
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10 Comments
 
LVL 6

Expert Comment

by:Lordy123
ID: 35039800
Are you refering to inline changes?

"You can view all changes, including deletions, inline instead of inside balloons that appear in the margins of your document. To show changes inline, in the Tracking group, click Balloons, and then click Show all revisions inline.
When you click Show all revisions inline, all of the revisions and comments in the document appear inline.
"

http://office.microsoft.com/en-us/word-help/track-changes-while-you-edit-HA001218690.aspx#_Toc252789688
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LVL 4

Expert Comment

by:ChuckDeezel
ID: 35039818
Ok so open Word. Look on the Review section of the menu (Ribbon). There you will see track changes. If you click on the down arrow on the track changes button, you will see a "Change tracking options". There you should be able to modify it to your liking.
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Author Comment

by:kenbaker
ID: 35040310
I understand inline view setting, but that address the "track at work level" rather than "track at character level".  Maybe I didn't describe it well enough.  If you were to compare a document you have the option to select "word level" or "character level"  giving you two very different results.  at the word level if there is a change in the word, the entire word is stricken as if it was deleted and a new word is shown as inserted even though it was just a single character that was changed.  I want to have this same control in track changes but can't find were that setting is.

ChuckDeesel:  Can you tell me what options to set in the Change Tracking Options dialog box to achieve my desired results?  
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LVL 6

Expert Comment

by:Lordy123
ID: 35040367
I don't see a setting for it, I have attached a screenshot of my settings, which is working at a character level, compare them to yours and see if anything jumps out at you.  Track Changes
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LVL 4

Expert Comment

by:ChuckDeezel
ID: 35048248
Apologies. The setting for word level comparisons is in the Compare button. Click the Compare button, and at the bottom of the compare documents dialog box, you will see "Show Changes at:" and the options are character level and word level. This is where you will set how word determines the changes by comparison.
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Author Comment

by:kenbaker
ID: 35069921
ChuckDeezel - are you saying that if I set my compare settings to "word level" my track changes will track at word level as well?
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LVL 4

Expert Comment

by:ChuckDeezel
ID: 35070253
Apologies. I was mistaken myself. I am looking into a solution right now.
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Accepted Solution

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kenbaker earned 0 total points
ID: 35070923
OK - I finally make the user slow down a bit, she's a very quick typist. ( I think I was missing it since I was proxied to her PC).  She was highlighting the last letter and replaced it with the new ending... for example... summary is changed to summaries.  Highlight the "y" type "ies" and the entire word summary is stricken and summaries in displayed as an insertion.  Or in the dog to dogs example highlight the "g" type "gs" and the old word is stricken and the new word "dogs" is shown as an insertion.  It wasn't a setting, just a user habit.

Thanks for your help.
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LVL 4

Expert Comment

by:ChuckDeezel
ID: 35083803
Notice: kenbaker has requested that this question be closed by accepting kenbaker's comment #35070923 (0 points) as the solution for the following reason:
I continued to search for a solution and found the answer before another member posted the response and I wanted to share the solution for future users.
To cancel this request and generate a request in Community Support for Moderator review, state your reason for objecting and click the 'Object' button. This question will be closed on 3/12/2011 if there are no objections.

I agree that this should be closed, but archived for future reference.
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Author Closing Comment

by:kenbaker
ID: 35120675
I continued to search for a solution and found the answer before another member posted the response and I wanted to share the solution for future users.
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