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Enabling/Disabling Buttons on Continuous Subform

Posted on 2011-03-05
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Last Modified: 2013-11-05
Please see image to help visualize issue.

I have a continous subform (two records displayed in below image), I will sometimes need the "Create/View/Clear" buttons enabled and disabled based on the specific record data.  It appears though, that that buttons on a continuous report can't be enabled/disabled based on a record - instead if one record has the "create" button disabled, they all do on the continous form.  

Can buttons be enabled/disabled based ona record?  
ee-subform-.jpg
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Question by:gcgcit
[X]
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peter57r earned 501 total points
ID: 35044370
"Can buttons be enabled/disabled based ona record?  "

No.  Not possible on a continuous form.

The next best thing is to use Conditional Formatting (CF).

If you use a label instead of a button then you can use CF on the label and that means you can enable/disable the label on a record by record basis.
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Assisted Solution

by:DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform) earned 501 total points
ID: 35044491
I think Peter met to say use Textbox, since Labels do not support Conditional Formatting.  Text boxes support CF.  So, with CF ... you can set a condition to Enable/Disable the text box 'button' (see image for example). Using the text box properties, you can sort of make a text box look like a button.

Based on the 'view' you show above, I would suggest using a Single Form View instead of continuous, that way you can Enable/Disable controls in the Form Current Event - based on whatever conditions.

mx
Capture1.gif
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LVL 77

Expert Comment

by:peter57r
ID: 35045167
Thanks mx - you're right.
I sometimes use a label to get a coloured 'button' and was confusing the two situations.
Textbox with CF it should be.
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LVL 85

Assisted Solution

by:Scott McDaniel (Microsoft Access MVP - EE MVE )
Scott McDaniel (Microsoft Access MVP - EE MVE ) earned 498 total points
ID: 35045964
You could also include the buttons on the Main form and use code to work with the data on the subform, if that makes more sense.
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Author Closing Comment

by:gcgcit
ID: 35083591
Ended-up locking and unlocking the  on variables on the specific record.

Thanks to all the experts who provided suggestions, they all built towards me coming up with a solution.
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