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how do I transfer exchange 2003 SBE to new server

Posted on 2011-03-07
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Last Modified: 2012-05-11
I am replacing our old 2003 SBE server with a new machine and putting it on a different domain.We will be using the same e-mail addresses.
What is the fastest, simplest,  surest way to move all the mailboxes and other outlook data to the new machine?

The old machine is in domain.local and the new machine is domain2.local,  and both machines are on the same physical network. The new machine is a virtual machine, the old machine is a physical machine, if that makes any difference.
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Question by:ClareSnyder
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18 Comments
 
LVL 44

Expert Comment

by:Amit
ID: 35056791
What will the new Exchange server. 2003/07/10 and which version?
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LVL 74

Expert Comment

by:Glen Knight
ID: 35056869
You cannot rename the domain with SBS server of any version, so your only option will be to export the mailbox data and re-import it after creating the user accounts.

See my guides here:

http://www.experts-exchange.com/Software/Server_Software/Email_Servers/Exchange/A_2710-Export-mailboxes-using-Exmerge-and-Exchange-2003.html
http://www.experts-exchange.com/Software/Server_Software/Email_Servers/Exchange/A_2709-Importing-PST-files-in-to-Exchange-2010.html
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LVL 77

Expert Comment

by:Rob Williams
ID: 35056899
>>" both machines are on the same physical network"
Is this SBS? If so you cannot have two SBS servers on the same network segment. One will start shutting down randomly after 7 days due to a licensing violation.
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LVL 1

Author Comment

by:ClareSnyder
ID: 35057151
amitkulshrestha:,The new server is still 2003 SBS, with exchange 2003.
demazter: I am aware you cannot rename the domain. The new server will remain domain2.local for all time.
RobWill: You cannot have 2 SBS servers on the same domain. Does not appear to be a problem having 2 SBS servers on different domains on the same physical network (at least not yet - has been up for about a month). The old SBS server will dissapear shortly after the new one is up - as will the old local domain. We are using Exchange pop 3 to bring the emails in from the Internet Provider hosted domain email - which is a different domain name from the local network, so changing the local domain name should not be an issue, other than having to change the setup of all 27 workstations to go to a different mail-server for the exchange mail.

Am I missing something??
 Exactly what is involved in exporting and importing the mail-box data??

I'm assuming a "swing migration" is out of the question with different server names and domains.
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LVL 74

Expert Comment

by:Glen Knight
ID: 35057166
>>Exactly what is involved in exporting and importing the mail-box data??

It's explained in the 2 articles I posted above.
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LVL 77

Expert Comment

by:Rob Williams
ID: 35057605
Sorry, true if they are different internal domains they can co-exist, however you have to address DHCP and DNS so that the appropriate client points to the appropriate server. SBS should be the DHCP server in an SBS domain making this scenario difficult. If old server is to be removed I can see making do until completion.
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LVL 1

Author Comment

by:ClareSnyder
ID: 35057683
I think I have it figured out. I will need to exmerge out all the pst files to a common share that will be accessible to both servers, copy exmerge files (3) to the bin directory of the new exchangeserver, and then expmerge inport all of the pst files. Looks like it won't be FAST, particularly considering the speed of the old server, but should be relatively pain free.
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LVL 1

Author Comment

by:ClareSnyder
ID: 35060517
When trying to exmerge the file back onto the new server I get the following error:
11:53:44] Merging data from file '\\LMI1-VIRTUALXP\C DRIVE\EXMERGE\DLECOURTOIS.PST' to mailbox 'Denis LeCourtois' ('DLECOURTOIS') on server 'VIRTUALEXCHANGE'.
[11:53:44] Error configuring message service (MSPST MS) (MAPI_E_EXTENDED_ERROR)  (CMapiSession::CreateEMSPSTProfile)
[11:53:44] Errors encountered. Copy process aborted for mailbox 'Denis LeCourtois' ('DLECOURTOIS').
[11:53:44] Number of items copied from the source store for all mailboxes processed: 0
[11:53:44] Total number of folders processed in the source store: 0


What am I doing wrong?
[11:53:44] 0 mailboxes successfully processed. 1 mailboxes were not successfully processed. 0 non-fatal errors encountered.
[11:53:44] Process completion time: 00:00:00
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LVL 74

Expert Comment

by:Glen Knight
ID: 35060622
Looks like you don't have the appropriate permissions on the mailboxes and/or mailstores?
Did you create a service account on the new server?
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LVL 1

Author Comment

by:ClareSnyder
ID: 35061601
I gave administrator full send as and recieve as authourization and removed all "deny"s Before doing that I got errors specific to permissions - which are now gone.

What I am getting now is an error configuring message service, as noted above. - totally different issue (I believe)
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LVL 74

Expert Comment

by:Glen Knight
ID: 35061636
When you change the permissions you will need to restart the Microsoft Exchange Information Store service otherwise it could take up to 2 hours.

I would suggest setting up a service account as per: http://support.microsoft.com/kb/821897
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LVL 1

Author Comment

by:ClareSnyder
ID: 35061714
I have already restarted the information store. I have the permissions - had to do it on the old server too, and I can back up the mailboxes, no problem.

Did the same for the new server.

It really does not look like permission issue unless it is a totally different permission that I need to reset.

 As I said, the "send as " and "recieve as" are properly set and cleared for "administrator"
Is there another mermission I need to set?
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LVL 74

Expert Comment

by:Glen Knight
ID: 35061739
Did you follow the instructions in the link I sent you?
I'd suggest doing that and create the permissions with a new user.  
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LVL 1

Author Comment

by:ClareSnyder
ID: 35071307
Yes, as stated before, I have assigned ALL the proper permissions to the admin user, as directed in the instructions you sent me.
e have run into problems running the exmerge, and have used the file export/import under outlook instead on one user.
Now the problem is changing the exchange server that outlook goes to to get the email from lmi-exchange.lmi.local to virtualexchange.lmi2.local.
When I set the user up as a new user on a machine, it accepted the new settings with no problems - but I cannot changem the settings on his own workstation (running XP Pro (2002 sp3) and Outlook 2003 (11.5608.8028)
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LVL 1

Accepted Solution

by:
ClareSnyder earned 0 total points
ID: 35071538
found q23706530.html - says if I MOVE the mailbox, outlook will automatically find the new exchange server.
So back to the original question - best way to MOVE the mailboxes etc.
Particularly since the users have lost connection to the old domain mail server again (we should have finished this 2 weeks ago, before the first failure of the active directory)
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LVL 1

Author Comment

by:ClareSnyder
ID: 35108504
I got the old server cobbled back together so we could get logged back on. Exmerge would not work - then server was too slow.  exporting from outlook worked and mission accomplished
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LVL 74

Expert Comment

by:Glen Knight
ID: 35108513
excellent.  Well done :)
0
 
LVL 1

Author Closing Comment

by:ClareSnyder
ID: 35170846
solution was not forthcoming so I stumbled through on my own.
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