VBA Code

Posted on 2011-03-07
Last Modified: 2012-06-27

I have a spreadsheet where i would like

(1) Read colF, when ever a number is not identical to the onle above it, add two rows and sum the columns for a subtotal. Bold the Subtotal

(2) Sum the columns of E as well

I have attached the raw data file (example) and a file which is where i want to be afterwards with the subtotals (example2), does anyone know any code that could do this?

Question by:Seamus2626
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LVL 19

Assisted Solution

by:Arno Koster
Arno Koster earned 150 total points
ID: 35057295

when you record the steps you make when going from example.xls to example2.xls, you will be presented with a rough macro that performs the trick.
Later on, you could clean up the code.

eg: the recorded code for including subtotals
Sub insert_subtotals()
' insert_subtotals Macro

    Selection.Subtotal GroupBy:=1, Function:=xlSum, TotalList:=Array(6), _
        Replace:=True, PageBreaks:=False, SummaryBelowData:=True
End Sub

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can be rewritten to
Sub insert_subtotals()
    Columns("A:F").Subtotal GroupBy:=1, Function:=xlSum, TotalList:=Array(6), Replace:=True, PageBreaks:=False, SummaryBelowData:=True
End Sub

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In order to add additional rows append some code, leading to :

Sub insert_subtotals()

    '-- add sub totals
    Columns("A:F").Subtotal GroupBy:=6, Function:=xlSum, TotalList:=Array(6), Replace:=True, PageBreaks:=False, SummaryBelowData:=True
    '-- add spacers
    For Each Row In UsedRange.Columns("A:F").Rows
        If Left(Row.Cells(5), 3) = "Tot" Then
            Rows(Row.Row + 1).Insert shift:=xlShiftDown
        End If
    Next Row
End Sub

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LVL 30

Accepted Solution

SiddharthRout earned 350 total points
ID: 35057363
Try this

Sub Sample()
    Dim TotColumns()
    Dim I As Long, LastRow As Long
    FinalCol = Sheets("Details").Range("A1").End(xlToRight).Column
    Application.ScreenUpdating = False
    ReDim Preserve TotColumns(1 To FinalCol - 2)
    For I = 3 To FinalCol
        TotColumns(I - 2) = I
    Next I
    With Sheets("Details")
        .Range("A1").Subtotal GroupBy:=6, Function:=xlSum, TotalList:=TotColumns, _
        Replace:=True, PageBreaks:=True, SummaryBelowData:=True
        LastRow = .Range("A" & Rows.Count).End(xlUp).Row
        For I = LastRow To 1 Step -1
            If InStr(1, .Range("B" & I).Value, "Total", vbTextCompare) Then
                .Range("F" & I).Font.Bold = True
                .Range("F" & I).Value = Format(Range("F" & I).Value, "#,##0.00000000") & " Total"
                .Range("C" & I).Copy Range("B" & I)
                .Rows(I + 1).Select
                Selection.Insert Shift:=xlDown, CopyOrigin:=xlFormatFromLeftOrAbove
            End If
        Next I
    End With
    Application.ScreenUpdating = True
End Sub

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LVL 30

Expert Comment

ID: 35057368
Sorry akoster. Didn't see your post.

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Author Closing Comment

ID: 35057419
Thanks guys, i was playing with your code Akoster, but Sids slotted straight in, hence the uneven split.

Thanks again guys
LVL 19

Expert Comment

by:Arno Koster
ID: 35058926

no problem, it happens to everyone once in a while...
LVL 30

Expert Comment

ID: 35058963
Thanks. I had refreshed the page and then I started working on the file, testing each line of the code to ensure it worked exactly as the OP wanted and maybe that is the reason why there was a gap.


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