Sum of a Sum Formula Field

I need to Sum a Formula Sum field.  I've heard that to “Sum a Sum field” you need to use manual summaries.  Here’s what I have.  

FORMULA – @TotalCost

{WORKORDER.ACTMATCOST}+{WORKORDER.ACTLABCOST}+ {WORKORDER.ACTTOOLCOST} + {WORKORDER.ACTSERVCOST}

TotalCost is now displayed in each Location Header – works great.  Now I want to take the @TotalCost of each Location – and get a Grand Total in the Report Footer?  

Thank you for your assistance.  
washvtAsked:
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peter57rConnect With a Mentor Commented:
Your formula suggests that you are adding up values from the first record in each group.  Is that what you intend?

To create a grand total you need 2 more formulas.. I am assuming these are currency fields; if they are number you need to modify the variable declaration.

In the report header

Whileprintingrecords;
Currencyvar Gtot:=0;
""
Change  your current formula field :

Whileprintingrecords;
Currencyvar Gtot;
Gtot:=Gtot+ {WORKORDER.ACTMATCOST}+{WORKORDER.ACTLABCOST}+ {WORKORDER.ACTTOOLCOST} + {WORKORDER.ACTSERVCOST};
{WORKORDER.ACTMATCOST}+{WORKORDER.ACTLABCOST}+ {WORKORDER.ACTTOOLCOST} + {WORKORDER.ACTSERVCOST}

In the report footer:

Whileprintingrecords;
Currencyvar Gtot;
Gtot
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mlmccConnect With a Mentor Commented:
I think he has a summary of that "field" or formula

If that is the case then simply create another summary of the formula and put it in the report footer or header.

mlmcc
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James0628Connect With a Mentor Commented:
If you want to get a grand total of that formula, but only include the values once for each Location, you could use formulas like the ones that Peter posted, or use a running total on that formula, set it to evaluate "On change of group" (or field), and chose the Location group (or field).  Then that formula will only be added to the total once for each Location.

 James
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washvtAuthor Commented:
Thank you Peter.  I used your formulas - however I'm still getting $0.00 in the footer and header?  Thank you.
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mlmccCommented:
Can you show the formulas you are usnig and where you placed them?

mlmcc
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washvtAuthor Commented:
Formuals created - No I created formulas and placed them in the Header, Fooder, and Group - should I have used Selection Expert for each section and created the formulas there?

Group Header for LOCATION.LOCATION (this works fine - getting the total I'm looking for)

Currencyvar Gtot;
Gtot:=Gtot+ {WORKORDER.ACTMATCOST}+{WORKORDER.ACTLABCOST}+ {WORKORDER.ACTTOOLCOST} + {WORKORDER.ACTSERVCOST};
{WORKORDER.ACTMATCOST}+{WORKORDER.ACTLABCOST}+ {WORKORDER.ACTTOOLCOST} + {WORKORDER.ACTSERVCOST}

Header

Whileprintingrecords;
Currencyvar Gtot:=0;


Footer

Whileprintingrecords;
Currencyvar Gtot;
Gtot

Thanks.
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James0628Commented:
You should have Whileprintingrecords in the first formula too.  Without that, the formula may produce the correct total on the report, but not be updating the Gtot variable properly.

 When you said before that you were getting 0 in the footer and header, did you mean a group footer and header, or the report footer and header?  The formula in the report header will only produce 0, because it's creating the Gtot variable and setting it to 0.  If you don't want to see that 0 on the report, you can add "" at the end (as in the formula that Peter posted), so that the formula produces no visible output, or suppress that formula, or the entire report header section, if there's nothing else in that section that you need to see.

 If you want to actually see the final total in the report header, you can't do that this way.  The Gtot variable will be updated as the records are read, and it won't have a total until the last record has been read.

 James
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washvtAuthor Commented:
Getting $0.00 in Report Footer and Header.  

I did add the "" at the end of the formula and am not seeing the $0.00.  

So - now thta I'm seeing my totals correctly - how do I get a grand total for the Location totals?

i've attached a sample.  Thank you for your assistance.

Location-Asset-Hiearchy-with-Cos.docx
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mlmccCommented:
THe footer formula should show the total.

As stated above change this formula

Group Header for LOCATION.LOCATION (this works fine - getting the total I'm looking for)

Currencyvar Gtot;
Gtot:=Gtot+ {WORKORDER.ACTMATCOST}+{WORKORDER.ACTLABCOST}+ {WORKORDER.ACTTOOLCOST} + {WORKORDER.ACTSERVCOST};
{WORKORDER.ACTMATCOST}+{WORKORDER.ACTLABCOST}+ {WORKORDER.ACTTOOLCOST} + {WORKORDER.ACTSERVCOST}


to

Group Header for LOCATION.LOCATION (this works fine - getting the total I'm looking for)
WhilePrintingRecords;
Currencyvar Gtot;
Gtot:=Gtot+ {WORKORDER.ACTMATCOST}+{WORKORDER.ACTLABCOST}+ {WORKORDER.ACTTOOLCOST} + {WORKORDER.ACTSERVCOST};
{WORKORDER.ACTMATCOST}+{WORKORDER.ACTLABCOST}+ {WORKORDER.ACTTOOLCOST} + {WORKORDER.ACTSERVCOST}

mlmcc
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washvtAuthor Commented:
Thanks so much - closer.  Now I have Report Footer is totaling the Loations on the second parge only - not both pages.  Where should the Footer reside to get the costs from each Location?

See Attached.  Thanks.


Locatioon---Asset-Hierarchy-Cost.pdf
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mlmccCommented:
You would want it in the Page Footer however it will post the current total at that point not the overall total.

mlmcc
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washvtAuthor Commented:
Thank you - I know have the formula in the Page Footer and I'm seeing the total per page.  Am I correct - there is no way to total both pages to one GRAND TOTAL?  Thanks again.
Locatioon---Asset-Hierarchy-Cost.pdf
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mlmccCommented:
The one on each page should be the total to that point not just for the page.

Did you put the first declare in the page header rather than the report header?
Whileprintingrecords;
Currencyvar Gtot:=0;
""
mlmcc
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James0628Commented:
You're welcome.

 FWIW, I think maybe some of the points/credit should go to mlmcc.  If nothing else, I'm guessing that his last post helped you fix the grand totals.

 James
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washvtAuthor Commented:
I would like to thank all for posting solutions.  Would like to open case - so I can give all credit for responses.

Thank you again.

James0628:
mlmcc:
peter57r:
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James0628Commented:
You're welcome again.  :-)

 James
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washvtAuthor Commented:
Thank you.
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