sumproduct for the first x # of items

Posted on 2011-03-07
Last Modified: 2012-05-11
I currently have a table that has 5 columns.  The first 2 are criteria columns.  The last three are multiplied together and added.  I am using a formula similar to this.  =SUMPRODUCT(--(Table1[ColumnA]=myFirstCriteria), --(Table1[ColumnB]=mySecondColumn), Table1[ColumnC], Table1[ColumnD], Table1[ColumnE])

I need to be able to say that the first 100 of Column E would be counted.  Something like =MIN(Table1[ColumnE], 100)

If I try to put that into my SUMPRODUCT formula, I get the #VALUE error because 2500 doesn't match the length of the other arrays.

Any help would be appreciated.
Question by:busapps
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LVL 50
ID: 35063390

Do you mean the first 100 rows in the table? Like this?

=SUMPRODUCT(--(Table1[ColumnA]=myFirstCriteria), --(Table1[ColumnB]=mySecondColumn), --(Row(Table1[ColumnA])<=100),Table1[ColumnC], Table1[ColumnD], Table1[ColumnE])

Or do you only want to sum the 100 smallest values? If so, how do you want to handle duplilcates, where several rows have the same number value?

Please explain.

cheers, teylyn
LVL 39

Expert Comment

ID: 35063392
You can try offset

=SUMPRODUCT(--(offset(Table1[ColumnA],0,0,100,1)=myFirstCriteria), --(offset(Table1[ColumnB],0,0,100,1)=mySecondColumn), offset(Table1[ColumnC],0,0,100,1), offset(Table1[ColumnD],0,0,100,1), offset(Table1[ColumnE],0,0,100,1))


Author Comment

ID: 35063403
Not exactly what I mean.  Probably should have been more clear.  

My 5th column is a quantity column.  Would look something like this.

MyData| MyData | MyData| 2 | 4 | 75
MyData | MyData | MyData | 5 | 2 | 100

In this example, I'd want to do a Sumproduct of all 75 of the items in the first line and 25 of the 100 in the second line.  
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LVL 50
ID: 35063442
Thoroughly confused now. Where are the 75 items? Column E has the cell values 75 and 100. But where is the data you want to sum?

Could you please upload a workbook that shows your data structure? Replace confidential data with dummy data.

It would help to see what you see.

cheers, teylyn

Author Comment

ID: 35063471
Per request, here is a sample worksheet.  The fromula shows what I'm essentially trying to do.

LVL 50
ID: 35063575

thanks for the workbook. I'm still not sure, but maybe something like


This results in 18

Or for the second tier


cheers, teylyn

Author Comment

ID: 35063591
Not exactly what I'm looking for.  If the first row contained 150, I would still want the first 100 to be picked up.  The <= 0 will pick up EVERY row which has less than 100 rows.  I essentially want a running sum within the sumproduct function.
LVL 50
ID: 35063622
>> The <= 0 will pick up EVERY row which has less than 100 rows

What do you mean? How can a row have rows? And where would those rows be?

Can you step back and put into plain Words what you want to calculate. Something along the lines of

"Sum all values in columns C and D where column E has a value between 1 and 100"

That's how I interpreted your statement "First Tier Column E Between 1 and 100" in the file. Apparently that was wrong.

cheers, teylyn


Author Comment

ID: 35063659
Sorry about the miscommunication:

I want my calcualtion to pick up the first 100 quantity of Column E that meet Criteria 1 and Criteria 2 and multiply by Column C and Column D.

The formula I provided in my workbook should provide some more color around what I am trying to do.
LVL 50
ID: 35063707
So, sum all values in C and D that meet the criteria and add only the first 100 rows from column E (that also meet the criteria). Is that it? You'll need to construct two sumproducts and add them together. I don't think you can do it in one.


and for the next tier

LVL 50

Accepted Solution

barry houdini earned 500 total points
ID: 35075912
Hello busapps,

OK, I'm assuming that for your example the result should be 850

2*4*75 = 600 + 5*2*25=250 = 850

It's quite tricky to do I think, I'm assuming that you might have some rows that don't meet the criteria specified so I constructed a slightly larger table with some rows where columns A and B are different. I also added an extra column to the table with this formula in F2 copied down


That gives a running total of column E for each criteria combination in columns A and B

Now if the column A criterion is shown in H2, column B criterion in I2 then you can use this "array formula" in J5


confirmed with CTRL+SHIFT+ENTER, where I5 is the upper bound (100 in your example) and J$4:J4 are the previous results. Note that this approach works assuming you have no gaps in your ranges, e.g. range 1 is 1 to 100 so range 2 must start at 101. You can change J5 to 80 or 120, for example, but I6 should change to 81 or 121 respectively.....

see attached

Note: if you haven't used "array formulas" before then you must use the following procedure if you change or re-enter the formulas

Press F2 key to select formula.
Hold down CTRL and SHIFT keys and at the same time press ENTER so that you see curly braces like { and } around the formula in the formula bar.

regards, barry

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