Filing Outlook 2010 emails
Hi
Wondering if someone has an efficient & effective way to file selected emails.
I use Outlook 2010, and received many work emails which I need to file under relevant project folder.
My project folders are stored in DropBox, which I find great.
Have been storing emails separately in Outlook folders. But would like to have these in the relevant project folder.
Friend suggested I just drag and drop into project folder in Windows Explorer. Have been doing that but when emails have same subject (which is common for multiple replies), I have to manually save with differant file name. This is slow.
Hopefully there are some other better options out there.
By the way, I use Win7 OS.
Wondering if someone has an efficient & effective way to file selected emails.
I use Outlook 2010, and received many work emails which I need to file under relevant project folder.
My project folders are stored in DropBox, which I find great.
Have been storing emails separately in Outlook folders. But would like to have these in the relevant project folder.
Friend suggested I just drag and drop into project folder in Windows Explorer. Have been doing that but when emails have same subject (which is common for multiple replies), I have to manually save with differant file name. This is slow.
Hopefully there are some other better options out there.
By the way, I use Win7 OS.
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>>Doesnt necessarily help me to more efficiently manage project emails
I guess I misunderstood. Why do you feel exporting each mail individually is better for management than expoerting the entire project folder(excpt for the naming issue, of course)? I think dont understand your objective.
I guess I misunderstood. Why do you feel exporting each mail individually is better for management than expoerting the entire project folder(excpt for the naming issue, of course)? I think dont understand your objective.
ASKER
Hi Lucifer82: Probably a lot of work, as I might have up to 15 small projects going at the same time
Hi Korbus: You raise a good point. Its more time required to access emails from exported pst files. Have to import back the file, and then find email.
Any other suggestions. I've read about some Outlook plug-ins, but not sure what works.
Hi Korbus: You raise a good point. Its more time required to access emails from exported pst files. Have to import back the file, and then find email.
Any other suggestions. I've read about some Outlook plug-ins, but not sure what works.
qh_user,
the second option I raised isn't much to work with. You just need another mailbox setup and just put that email in the CC all the time.
When you want to view the emails you just add that mailbox into your outlook, since it's separate mailbox it's all nice and clean.
the second option I raised isn't much to work with. You just need another mailbox setup and just put that email in the CC all the time.
When you want to view the emails you just add that mailbox into your outlook, since it's separate mailbox it's all nice and clean.
I guess I'm not clear on why you export at all. Typically I would just create subfolders in my inbox (and not export) for this. I would then specify outlook RULES, to automatically move email from certain people into certain folders.
ASKER
I export for 2 reasons:
1/ to have back-up
2/ to file in project file, which has other documents, so can readily access later when looking up project
1/ to have back-up
2/ to file in project file, which has other documents, so can readily access later when looking up project
>> Its more time required to access emails from exported pst files. Have to import back the file, and then find email.
I'm going to defend my solution again (sorry): you can simply use file->open to open the .pst, you dont need to reimport. You can even leave this file open, all the time, in outlook, and then copy/paste or drag/drop new emails into it as desired.
Rather than searching for emails in a windows folder, you can search/sort by date, subject,sender, and all the other options outlook gives you.
I'm going to defend my solution again (sorry): you can simply use file->open to open the .pst, you dont need to reimport. You can even leave this file open, all the time, in outlook, and then copy/paste or drag/drop new emails into it as desired.
Rather than searching for emails in a windows folder, you can search/sort by date, subject,sender, and all the other options outlook gives you.
ASKER
Most of suggestions werent new to me.
Was hoping for something more innovative etc
Was hoping for something more innovative etc
ASKER
Am aware of this export facility..more as a backing up exercise.
Doesnt necessarily help me to more efficiently manage project emails.