Solved

Change Excel Graph to Not Go to 0 for N/A values

Posted on 2011-03-07
3
195 Views
Last Modified: 2012-05-11
Hi there - I'm looking for some help for a set of graphs I have. As you can see in the attached file, some of the data points have "N/A" for values because the data isn't available yet, and the chart brings the points all the way down to the 0. Is there a way to change this?

I know I can change the area of cells of data it shows, but I have about 8 of these reports to do frequently and changing all the charts would take quite a while, I'm looking for something more automated.

Please help if you can!
Thanks :)
Elizabeth
Example-Stack-Graphs.xlsx
0
Comment
Question by:AnalyticsTeam
  • 2
3 Comments
 
LVL 50

Accepted Solution

by:
teylyn earned 500 total points
ID: 35065814
Hello,

for the data series, you only want to include the populated cells, no cells with N/A, no blank cells.

see attached. I created dynamic range names to include just the populated cells and fed these names into the series definition.

SeriesA      ='Example Data Set'!$W$4:INDEX('Example Data Set'!$W$4:$W$1000,MATCH(99^99,'Example Data Set'!$W$4:$W$1000,1))
SeriesB      =OFFSET(SeriesA,0,1)
SeriesC      =OFFSET(SeriesA,0,2)
SeriesD      =OFFSET(SeriesA,0,3)
SeriesE      =OFFSET(SeriesA,0,4)

The series definition must be entered like

='Example Data Set'!SeriesA

etc. When clicking OK, it will automatically change to

'Example-Stack-Graphs.xlsx'!SeriesA

I then included a dummy series that has the same number of rows as the X axis labels you want to include. It just points to a range of empty cells, and makes sure that the X axis extends beyond the last plotted data point.

Of course, your comparison chart is a 100% stacked area chart, whereas your other chart is a Stacked area chart. But the solution will apply to both types.

cheers, teylyn
Copy-of-Example-Stack-Graphs.xlsx
0
 
LVL 50

Expert Comment

by:teylyn
ID: 35065839
The idea behind the dynamic range names is, of course, that they will update automatically, so when you enter new data into your table, you don't have to adjust the charts.

Only when you extend the X axis, you will need to extend the dummy series by the same number of cells.

It is a liiiittle bit of setup work to create the dynamic ranges, but in the long run it will save you heaps of time.

Make sense?
0
 

Author Closing Comment

by:AnalyticsTeam
ID: 35065889
It does make sense, it's too late on east coast time to actually do it :) -- but I do understand. Thank you for your help Teylyn!
0

Featured Post

Highfive Gives IT Their Time Back

Highfive is so simple that setting up every meeting room takes just minutes and every employee will be able to start or join a call from any room with ease. Never be called into a meeting just to get it started again. This is how video conferencing should work!

Join & Write a Comment

Introduction This Article briefly covers methods of calculating the NPV and IRR variants in Excel as well as the limitations in calculating and interpreting IRR results. Paraphrasing Richard Shockley, author of my favourite finance reference tex…
This article descibes how to create a connection between Excel and SAP and how to move data from Excel to SAP or the other way around.
This Micro Tutorial will demonstrate in Microsoft Excel how to add style and sexy appeal to horizontal bar charts.
This Micro Tutorial will demonstrate the scrolling table in Microsoft Excel using the INDEX function.

708 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

15 Experts available now in Live!

Get 1:1 Help Now