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Compare & Merge Question

Posted on 2011-03-08
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Last Modified: 2012-05-11
Hi,

I have two word documents which I’m trying to compare in order to show what has changed.  X is the original one and Y is the updated one.

I take X and accept all previous changes and save it.  I open Y and do same.  With Y open I go to ‘Compare and Merge’ option and select X.  I then click ‘Merge into new document’.

I get a popup regarding which document I want to take the formatting choices from.  I select Y.

If the order of the document has been changed, i.e. the sections had been reordered would it be expected that document Z would depict the layout of X and not Y.

I’m worried because I don’t want to display data from the old document?

Should I only be running compare and merge between documents that have not been structurally changed?

Any advice appreciated.

Cheers.
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Question by:andyw27
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BillDL earned 2000 total points
ID: 35080147
Hi Andy. I don't really have the need to use the "Tracked Changes" in Word, but seeing as no "Office Experts" have yet posted any suggestions I thought I would post meantime and see if there is anything mentioned in the two linked pages that sheds any light on your question.

Can I suggest that you first run the comparison between the two documents using the "Legal Blackline" option rather than the "Find Formatting" option.  That function does not allow for merging documents, but shows you a full comparison of both.  You can then use as the basis for ascertaining what differences are actually retained or discarded in your 3rd document when doing a merge.  Once you know that, then hopefully you should be able to rely on your method thereafter.

Although the screenshots in the following excellent article seem to be from a Windows 2000 computer, and probably an older version of Word, they should be the same for more recent versions:
http://pubs.logicalexpressions.com/pub0009/LPMArticle.asp?ID=647

You didn't say what version of Word you are using.  There were changes in Word 2007 as outlined in this good article:
http://office.microsoft.com/en-us/word-help/compare-and-combine-documents-in-word-2007-HA010234132.aspx

Hopefully some experts who use this function regularly will be along to offer more specific advice.

Bill
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Author Closing Comment

by:andyw27
ID: 35163936
Thanks, some good advice.
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Expert Comment

by:BillDL
ID: 35165055
Thank you Andy.
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