Solved

Compare & Merge Question

Posted on 2011-03-08
3
207 Views
Last Modified: 2012-05-11
Hi,

I have two word documents which I’m trying to compare in order to show what has changed.  X is the original one and Y is the updated one.

I take X and accept all previous changes and save it.  I open Y and do same.  With Y open I go to ‘Compare and Merge’ option and select X.  I then click ‘Merge into new document’.

I get a popup regarding which document I want to take the formatting choices from.  I select Y.

If the order of the document has been changed, i.e. the sections had been reordered would it be expected that document Z would depict the layout of X and not Y.

I’m worried because I don’t want to display data from the old document?

Should I only be running compare and merge between documents that have not been structurally changed?

Any advice appreciated.

Cheers.
0
Comment
Question by:andyw27
  • 2
3 Comments
 
LVL 38

Accepted Solution

by:
BillDL earned 500 total points
ID: 35080147
Hi Andy. I don't really have the need to use the "Tracked Changes" in Word, but seeing as no "Office Experts" have yet posted any suggestions I thought I would post meantime and see if there is anything mentioned in the two linked pages that sheds any light on your question.

Can I suggest that you first run the comparison between the two documents using the "Legal Blackline" option rather than the "Find Formatting" option.  That function does not allow for merging documents, but shows you a full comparison of both.  You can then use as the basis for ascertaining what differences are actually retained or discarded in your 3rd document when doing a merge.  Once you know that, then hopefully you should be able to rely on your method thereafter.

Although the screenshots in the following excellent article seem to be from a Windows 2000 computer, and probably an older version of Word, they should be the same for more recent versions:
http://pubs.logicalexpressions.com/pub0009/LPMArticle.asp?ID=647

You didn't say what version of Word you are using.  There were changes in Word 2007 as outlined in this good article:
http://office.microsoft.com/en-us/word-help/compare-and-combine-documents-in-word-2007-HA010234132.aspx

Hopefully some experts who use this function regularly will be along to offer more specific advice.

Bill
0
 

Author Closing Comment

by:andyw27
ID: 35163936
Thanks, some good advice.
0
 
LVL 38

Expert Comment

by:BillDL
ID: 35165055
Thank you Andy.
0

Featured Post

Problems using Powershell and Active Directory?

Managing Active Directory does not always have to be complicated.  If you are spending more time trying instead of doing, then it's time to look at something else. For nearly 20 years, AD admins around the world have used one tool for day-to-day AD management: Hyena. Discover why

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Introduction Authors who set out to write any sort of lengthy piece for online submission—be it a long question or comment on a technical form, an article, or a substantial blog entry—often find it useful to work up a draft in an editor other t…
Nice table. Huge mess. Maybe this was something you created way back before you figured out tabs or a document you received from someone else. Either way, using the spacebar to separate the columns resulted in a mess. Trying to convert text to t…
This video shows the viewer how to set up and create Footnotes in their document. Click on the References tab: Select "Insert Footnote": Type in desired text:
This video shows where to find templates, what they are used for, and how to create and save a custom template using Microsoft Word.

803 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question