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Temporary Mail Server - Forward mail

Posted on 2011-03-08
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Last Modified: 2012-08-13
There is going to be an power outage in our building for an extended period of time so I will nee to shut down my equipment and mail server.  What is the best and quickest way to setup and configure a forwarding process.  My domain name is registed with network solutions, so I can point my MX record to a temp location.  How do I set up something like that?  Is there software that I can use for that.

Thanks

Bill
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Question by:bilalaha
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14 Comments
 
LVL 2

Author Comment

by:bilalaha
ID: 35071981
I have an exchange server running in house.
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LVL 8

Expert Comment

by:pmorton23
ID: 35072072
how long is the power gonna be off.
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LVL 8

Expert Comment

by:pmorton23
ID: 35072082
if your servers do not answer an mx call from the sender, they (sender) will retry again for the next 3 days on the retry schedule.
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LVL 2

Author Comment

by:bilalaha
ID: 35072131
The power will be off for 12 hours.  I know the sender system will try for three days, but I want to be able to see the mail as it comes in, incase there is a sales opportunity that I need to forward.
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LVL 8

Expert Comment

by:pmorton23
ID: 35072316
but then what are you going to do with all the emails from the temp location. you would have to get those back in exchange. I dont know of any easy solution to do that. unless you have a server in another locale you can turn on smtp service and it will hold the emails until exchange comes up. but to be able to view the emails is a whole different ball game.
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LVL 2

Author Comment

by:bilalaha
ID: 35072390
I am looking for the rules for that ball game !!!

How about setting up multiple MX records?
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LVL 8

Assisted Solution

by:pmorton23
pmorton23 earned 250 total points
ID: 35072455
multiple mx's are easy to setup but where are you going to point them to. and you wont be able to setup all users on the temp system. you would have to add all email addresses for all users on the temp location so the temp location would accept them.
plus changing your mx record can take up to 24hrs to fully change over.

there are email continuity type services, but that will cost money and some setup time. like Live Office, they allow you to point your mx records to them and even if your email goes down you can send and receive email from Live Office like normal. they are primarily an email archvie service but do offer more then just archiving.
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LVL 2

Author Comment

by:bilalaha
ID: 35073082
Office live does not have that option.

If I setup 2 MS recors with equal priority, mail will be sent to two different locations, the current location and a tem location.  When the outage occur, all is setup for the MX record.

There has to be a way to setup a device or something to recieve mail temp.  
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LVL 2

Author Comment

by:bilalaha
ID: 35073089
2 MX records. not MS.
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LVL 8

Expert Comment

by:pmorton23
ID: 35073148
not office live, Live Office. yes you can setup a temp smtp server but it will not allow you to view the emails. it will only hold the emails until exchange comes back up.
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LVL 23

Assisted Solution

by:Suliman Abu Kharroub
Suliman Abu Kharroub earned 250 total points
ID: 35088951
https://dnsmadeeasy.com will do the trick for you.

they can handle you emails up to 14 days on 4 deferent servers ( during the service down).
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LVL 2

Author Comment

by:bilalaha
ID: 35149642
I did setup a backup MX record (Lower Priority) and it is in effect now.  The IP address is an extenal DSL. The mail will be delivered to the backup location when the power outage occur.  I will take the mailserver/DC with me during the power outage and plug it in theRouter wher the backup IP Address is.  Minimal changes for DNS.
When I bring back the mailserver/DC all mail will be there.  Everything is quick.
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LVL 2

Accepted Solution

by:
bilalaha earned 0 total points
ID: 35180442
Worked great.  It is important to keep in mind that the larger you network is, the more difficult it would be to perform the above.  If you have multiple servers, DC, mailserver, App server, DB server....  i.e. if you are using a psam filtering system that runs on a separate server than the exchange and require a DB or such other apps.

A simple Network would work fine, otherwise, you will need a different process.
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LVL 2

Author Closing Comment

by:bilalaha
ID: 35221130
My solution worked best for my situation where the process was simple and  I was able to move the server off site.
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