HP Laser Jet 4345mfp

How did you map the folder, by name or IP? What permissions are on the folder? The system should have full access rights on the folder.

BTW, you should use a service account with a password that doesn't expire to set up the folder access.

The folder is on a server running windows 2003 standard server

I mean, on the printer, you have to enter the path to the folder and add permissions. Did you do this by name "\\server name\folder name" or by "\\192.168.1.1\folder name". The preferred method is by IP. Also, how are the security settings set up on the folder? There are both shared permissions and security permission. The share permission should be Everyone - Full Control and the security permission should be a special security account with a password that does not expire that the printer uses to access the folder. All of this information must be entered on the printer.

This was done by another independent contracter who is unavailable at the moment. it was setup by name (\\server\folder name) permissions are all setup the right way. I cant find anywhere on the printer or in the console (192.168.1.200) where the folder was created.

Check the permissions on the folder. Everyone must have write access to it.