Solved

IT Capacity Planning

Posted on 2011-03-08
6
585 Views
Last Modified: 2012-05-11
We've recently had some troubles with our upper management and have been asked by his upper management to do some department capacity planning.  We are trying to justify adding to staff in the IT department, but we've never had to do this before.  Does anyone have some advice on what to do, or possibly a template to work from?  We're finding it very difficult to quantify all the work we do, and how to show non techy peple why we are so overburdened.

Any comments or suggestions would be greatly appreciated.
0
Comment
Question by:dkirchhefer
6 Comments
 
LVL 3

Assisted Solution

by:Rhyseh
Rhyseh earned 150 total points
ID: 35075841
This a very complicated problem for many IT departments and is rather difficult to quantify. My advice is to work through your IT department and have each individual compile a list of duties conducted and an estimated time committed to each role on a daily/weekly/monthly basis.

In addition to this you also need to quantify the work you are doing. If you use a call logging system this is very easy, if you don't it is very hard. Remember managers work in numbers and graphs everything else is irrelevant. Your ultimate goal is show that there are more hours of work coming in than you have hours in the day.

If you can quantify your work you should be able to get the extra resources you need. Even managers understand that 16 does go into 8.

If you don't use a call logging system you need to get your staff to start recording what work they perform on a daily basis and time taken.
0
 
LVL 13

Accepted Solution

by:
notacomputergeek earned 200 total points
ID: 35084994
In addition to what Rhyseh has stated:

Demonstrate progress and importance to "business value". Show projects started/completed and then tie to the bottom line of the business.

Make sure management is holding your department to the same standards as everyone else. I did a study for a company a few years back and was able to show that each employee only had the capacity to work approx 80% of the time, so management shouldn't expect you to show you "worked" 100% of the time. Once you back out vacation time, sick time, holidays, scheduled breaks, bathroom breaks, smoke breaks, birthday breaks, scheduled/unscheduled meetings, training, research to stay current with technology, etc - you get the picture, there's alot of time taken up just because you're an employee.

Show a proactive approach. Many technology problems have to be reacted to, but many other things require research and knowledge to anticipate or implement so that something doesn't happen. You should still document this and have a reason for it. e.g. We installed company X A-V, so we wouldn't have to spend 2 hrs per computer to clean them (simple example).

Try to demonstrate that your department is an integral part of the company and not viewed as necessary overhead and you'll have won the war.
0
 
LVL 14

Assisted Solution

by:amichaell
amichaell earned 150 total points
ID: 35111506
Good responses thus far.  And this is an extremely difficult challenge.  One of the reasons I got out of management to be honest.  Constantly having to justify current and future employee needs wasn't fun.  Anyway, the only thing I would add to the thus far excellent suggestions is when compiling the list of what technologies/responsibilities your department handles, also determine if you have the skill sets on staff to meet those technologies/responsibilities.  

In my mind justifying staffing needs comes down to either simply needing additional hands (perhaps you need another desktop person to deal with the number of desktop issues) or you need staff to handle a technology for which no one currently on staff is trained to support.
0
Google Storage: Standard vs. Nearline vs. Coldline

Google Cloud Storage has a number of classes to choose from. Although there are a lot in common, they vary in price and usage terms. This post explains Google Cloud Storage classes and helps to understand which  one to choose.

 

Author Comment

by:dkirchhefer
ID: 35111706
Thank you all for your suggestions thus far, I'm still hoping to see a couple more and then assign points accordingly.  We are still building our case, and everything you folks have said has helped. :-)
0
 

Author Comment

by:dkirchhefer
ID: 35159369
I will be closing this question on the 25th of this month and awarding points.  Thank you all for the information.
0
 

Author Closing Comment

by:dkirchhefer
ID: 35217923
Thank for your time everyone!
0

Featured Post

6 Surprising Benefits of Threat Intelligence

All sorts of threat intelligence is available on the web. Intelligence you can learn from, and use to anticipate and prepare for future attacks.

Join & Write a Comment

Not many admins are aware that GPOs can be activated and deactivated time-based. Time to change that :)
Email signature management is something that is often overlooked in many organizations or is simply not implemented effectively. Let's take a look at what methods are available for managing this important piece of corporate branding.
Sending a Secure fax is easy with eFax Corporate (http://www.enterprise.efax.com). First, Just open a new email message.  In the To field, type your recipient's fax number @efaxsend.com. You can even send a secure international fax — just include t…
Access reports are powerful and flexible. Learn how to create a query and then a grouped report using the wizard. Modify the report design after the wizard is done to make it look better. There will be another video to explain how to put the final p…

747 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question

Need Help in Real-Time?

Connect with top rated Experts

12 Experts available now in Live!

Get 1:1 Help Now