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Giving access to public folder in outlook, exchange 2007

Posted on 2011-03-09
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Last Modified: 2012-05-11
We had a user that created a public folder in her OUTLOOK 2003, years ago. Since then several people have created sub folders under it. There are now hundredes of subfolders and subfolders under subfolders. We have painstakingly given a couple people access to all the public folders one at a time. I have a new user now that wants access to the original public folder and all the subfolders under it. I have used my OUTLOOK 2003 to make her an owner of the original public folder, but that apparently is not inherited by all the subfolders. Is  there a way to get this user access to the public folder and all the subfolders other then going through each one one at a time and giving her permission? or perhaps force all the subfolders to inherit permissions from the original public folder? We are using EXCHANGE 2007.
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Question by:Thor2923
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Expert Comment

by:GundogTrainer
ID: 35085043
Using system manager under administrative groups,<site>, folders public folders
you should be able to find and then right click the top level folder and select "Manage settings"
"Manage Client permissions" and "Add users"
i
f you add a user here it will propergate all the day down.
its quite slow but you wouldnt want to do it manualy !

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by:GundogTrainer
ID: 35085073
Doh - just noticed you are using Exchange 2007, the instructions above are for 2003 but they should point you in the right direction.
Appologies if it is significantly different.
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by:Thor2923
ID: 35085635
Ok I am way off on this one..."system manager" Is that a feature in EXCHANGE 2003 or are you talking about the SERVER MANAGER? I am looking in the EXCHANGE MANAGEMENT CONSOLE but do not see anything that will help me allow PUBLIC FOLDER subfolders to inherit permissions or allow me to give permissions to a single user for a nested group of subfolders. Are you talking about using resources within the EXCHANGE application?
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GundogTrainer earned 500 total points
ID: 35086896
OK in Exchange 2007 you cant do it from the GUI,

You have 2 options:
1. download the microsoft PFDavAdmin tool from microsoft.

2.use the AddUsersToPFRecursive powershell  script
(it should be in <C:\Program Files\Microsoft\Exchange Server\Scripts)
example:
AddUsersToPFRecursive.ps1 -TopPublicFolder "\Finance" -User "JohnDoe" -Permission Owner
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by:Thor2923
ID: 35086990
thanks looks like good info....on the powershell script...am I to assume this is what our email admin calls "exchange managment shell"  I am going to try to do it that way if possible, I know i need a lot of practice with Power shell
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