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HappyAlways
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records rom one table to another

I have a detail finance data in a table. I added a checkbox and combobox that link to invoice ID table, when the user select invoiceID from the combobox and ceck the checkbox, I want a copy of this record to go to the invoice detail table with the right invoiceID.

First table where the deytails are: called Detailfinance_tbl and copy of the record should go to table called invoicedetail table.

The fields that should be copied after selecting the invoiceId and clicking on the checkbox is is Amount,InvoiceID, and description

Is there a way to do this?
Microsoft Access

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als315

8/22/2022 - Mon
als315

Create add query from source table to resulting, add conditiion for invoiceID (use builder, select your form and invoiceid combobox).
Try run it. If all will be working, you can run it from your checkbox with afterupdate event:
docmd.setwarnings False
docmd.openquery "YourQueryName"
docmd.setwarnings True
Jeffrey Coachman

<I want a copy of this record to go to the invoice detail table with the right invoiceID.>

If I am reading this correctly, this will create Duplicate data.
What is the reason why this data cannot be "Linked" to the Invoice detail table?
HappyAlways

ASKER
Actually, it will select the right records to be part of the invoice details table. The invoice detail table is editable.
This worked perfectly, but the only problem I am facing is that when select invocie number from combobox and click on the checkbox, it copy the records multiple time. example:

Inv#        amount         desc
4403        50.00          food
4403        70.00           drink
4403        20.00            car
4403         80.00           train

if i select the checkbox in 5 records, it will copy them total 20 times. If I click on one of the records, it copies them once.

How can I make it work only to select the one that has the checkbox?
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Walt Forbes
als315

"if i select the checkbox in 5 records, it will copy them total 20 times"
You have something wrong in logic. May be you can upload your DB with sample data?
HappyAlways

ASKER
i don' think I have anything wrong with the logic. I am not sure if it has something to do with the datasheet subform.

The query is :

INSERT INTO InvoiceDetails_tbl ( InvoiceID, Total, Description, UnitTypeID, UnitPrice )
SELECT GLDetails_tbl.InvID, GLDetails_tbl.Amount, GLDetails_tbl.[CO Doc Line Item Txt], GLDetails_tbl.[Cost Element], GLDetails_tbl.Amount1
FROM GLDetails_tbl
WHERE (((GLDetails_tbl.InvID)=[Forms]![N_ProjectSub_frm]![Gldetails_subfrm].[Form]![InvID]));


Private Sub Invoice_AfterUpdate()
DoCmd.SetWarnings False
DoCmd.OpenQuery "GLApend_qry"
DoCmd.SetWarnings True

End Sub
als315

How many records you see, if GLApend_qry is opened manually (from designer)? Form N_ProjectSub_frm should be also opened.
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HappyAlways

ASKER
I see the correct number. 5 records
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als315

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