Solved

Excel Function

Posted on 2011-03-10
15
354 Views
Last Modified: 2012-05-11
A     B     C     D
1     6     1
2     4     2
3     9     --
4     7     4
5     8     --
6     1     6
7     5     --
I need to create a function in column D that looks at column C.  If C contains an integer, move to the next.  When it encounters "--", write the value found in column A in column D, but I dont wan't it to skip lines.  Is this possible?  When working, it would look like this:

A     B     C     D
1     6     1     3
2     4     2     5
3     9     --    7
4     7     4
5     8     --
6     1     6
7     5     --
0
Comment
Question by:darrennelson
  • 4
  • 3
  • 2
  • +4
15 Comments
 
LVL 25

Expert Comment

by:Fred Marshall
ID: 35096992
Lets' make sure we understand the example:

From the words I think that A3 being "3" should yield "3" in column D... but it doesn't.
Also rows A1 and A2 don't seem to have the right values in column D.

From the words it seems you'd expect this:
A     B     C     D
1     6     1     3
2     4     2     5
3     9     --    3
4     7     4
5     8     --
6     1     6
7     5     --

but from here I'm unsure because I don't know what you mean by "don't want to skip lines"  Which lines?  Input or output.  etc.
0
 
LVL 30

Expert Comment

by:SiddharthRout
ID: 35097013
darrennelson: Would a vba code help?

Sid
0
 
LVL 22

Expert Comment

by:rspahitz
ID: 35097061
A simple way is to add a filter.
After that, in the column C filter, select just the "-"
then copy column A
remove the filter in column C
then paste the data into column D
0
Windows Server 2016: All you need to know

Learn about Hyper-V features that increase functionality and usability of Microsoft Windows Server 2016. Also, throughout this eBook, you’ll find some basic PowerShell examples that will help you leverage the scripts in your environments!

 
LVL 50

Accepted Solution

by:
barry houdini earned 250 total points
ID: 35097078
You could use this formula in D1

=IF(ROWS(D$1:D1)>COUNTIF(C$1:C$100,"--"),"",INDEX(A$1:A$100,SMALL(IF(C$1:C$100="--",ROW(A$1:A$100)-ROW(A$1)+1),ROWS(D$1:D1))))

confirmed with CTRL+SHIFT+ENTER and copied down....it shows blanks when --s are exhausted, see attached

regards, barry
26877876.xls
0
 
LVL 24

Expert Comment

by:StephenJR
ID: 35097082
Here is an array formula approach, enter with Ctrl+Shift+Enter:

=IF(ROWS(D$1:D1)<=COUNTIF($C$1:$C$7,"-"),INDEX($A$1:$A$7,SMALL(IF($C$1:$C$7="-",ROW($A$1:$A$7)-ROW($A$1)+1),ROWS(D$1:D1)),1),"")
0
 

Author Comment

by:darrennelson
ID: 35097106
vb code would be fine

by not skipping lines, i mean this.  A vlookup could yeild this:

A     B     C     D
1     6     1    
2     4     2    
3     9     --    3
4     7     4
5     8     --    5
6     1     6
7     5     --    7

The extra step im looking for is to pull the values in column D up without blank rows between.  RSP eluded to using a filter.  Are the same results achievable with a function or vb code?

0
 
LVL 22

Expert Comment

by:rspahitz
ID: 35097110
wow!  you two must have tapped into the same master brain for that solution :)
0
 
LVL 9

Expert Comment

by:McOz
ID: 35097111
You could use an array formula in column D something like this:

=IFERROR(SMALL(IF(C1:C25<>"--","",A1:A25),ROW()-1),"")

ctrl+shift+enter to commit. The disadvantage is that you need to decide up front how many rows of original data you will not exceed. (In this case, 25 rows)

Good luck!
0
 
LVL 22

Expert Comment

by:rspahitz
ID: 35097132
darren, you could take the steps I gave and make a vba procedure for that.
you could also make a function but it appears that barry and stephen gave you one that should work without VBA :)
0
 
LVL 25

Expert Comment

by:Fred Marshall
ID: 35097134
Apparently the last example was something you *don't* want?
Please clarify by answering my original question.  Then maybe you will get better help.
An example would help.

In your first example there's a "7" in col D.  In my example there was a "3".  So, there's clearly a typo or a misunderstanding.
0
 
LVL 25

Expert Comment

by:Fred Marshall
ID: 35097140
Never mind.  I get it now.  wait a sec...
0
 
LVL 30

Expert Comment

by:SiddharthRout
ID: 35097165
darrennelson: Would you still like a VBA code since you have got a formula to do what you want I guess?

Sid
0
 
LVL 24

Expert Comment

by:StephenJR
ID: 35097182
rspahitz: it might look impressive, but that exhausts my repertoire of array formulae.
0
 
LVL 22

Expert Comment

by:rspahitz
ID: 35097232
The formula is probably a good way to go.  However,if you want to replicate my filtering with a procedure, this might do it:
Sub AddDashValues()
    Range("C1").Select
    Selection.AutoFilter
    ActiveSheet.Range("$A$1:$D$8").AutoFilter Field:=3, Criteria1:="-"
    Range("A2:A999").Select
    Selection.Copy
    Range("D2").Select
    ActiveSheet.Paste
    Application.CutCopyMode = False
    ActiveSheet.Range("$A$1:$D$8").AutoFilter Field:=3
End Sub

Open in new window

0
 

Author Closing Comment

by:darrennelson
ID: 35097463
perfect
0

Featured Post

Efficient way to get backups off site to Azure

This user guide provides instructions on how to deploy and configure both a StoneFly Scale Out NAS Enterprise Cloud Drive virtual machine and Veeam Cloud Connect in the Microsoft Azure Cloud.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

Microsoft Office Picture Manager was included in Office 2003, 2007, and 2010, but not in Office 2013. Users had hopes that it would be in Office 2016/Office 365, but it is not. Fortunately, the same zero-cost technique that works to install it with …
This article offers some helpful and general tips for safe browsing and online shopping. It offers simple and manageable procedures that help to ensure the safety of one's personal information and the security of any devices.
This Micro Tutorial will demonstrate on a Mac how to change the sort order for chart legend values and decrpyt the intimidating chart menu.
Polish reports in Access so they look terrific. Take yourself to another level. Equations, Back Color, Alternate Back Color. Write easy VBA Code. Tighten space to use less pages. Launch report from a menu, considering criteria only when it is filled…

770 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question