Still celebrating National IT Professionals Day with 3 months of free Premium Membership. Use Code ITDAY17


Automatically Export Pictures from Access Database

Posted on 2011-03-10
Medium Priority
Last Modified: 2012-05-11
We have an access database where all of our staff and student photos are kept. I used a tool to export all of the photos. I would like for any new photos to be automatically exported and emailed.

The database has a table in it named TBL_MEMBERS. There is a field named ALT_ID which has the username for the staff/student. The photo is stored in a field named PHOTO_1. The value shows long binary data. When I exported the photos manually, they were a .jpg

Can someone provide a script that automatically exports newly added photos, names the photo after the username, and then emails the collection of photos?

Thank you!
Question by:Joseph Moody
Welcome to Experts Exchange

Add your voice to the tech community where 5M+ people just like you are talking about what matters.

  • Help others & share knowledge
  • Earn cash & points
  • Learn & ask questions
  • 3
  • 3
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 35097940
This is another reason why "Linking" to the files might be better than storing them in the DB.

<Can someone provide a script that automatically exports newly added photos,>
Perhaps, will you be posting any info on your Mysterious "tool to export all of the photos"?
(Are you converting to and from BLOBS?)

<Can someone provide a script that
1. automatically exports newly added photos,
2. names the photo after the username,
3. and then emails the collection of photos?>

So you have three questions here, or one?
Are you looking for a "Complete solution" here or advice...?

LVL 40

Expert Comment

ID: 35097984
Look to Lebans OLEtoDisk:
LVL 22

Author Comment

by:Joseph Moody
ID: 35098080
Hey Jeff,

Thank you for replying!

Here is the tool that I used to manually export every photo: 

I do not know what you mean by "converting to and from BLOBS". I know very very little about access or databases in general. I am purely a desktop admin kind of person.

I have one question that has three specific parts. If someone has the time and knowledge, I would like a complete solution!
Are your AD admin tools letting you down?

Managing Active Directory can get complicated.  Often, the native tools for managing AD are just not up to the task.  The largest Active Directory installations in the world have relied on one tool to manage their day-to-day administration tasks: Hyena. Start your trial today.

LVL 22

Author Comment

by:Joseph Moody
ID: 35098089
als315: Thank for the link! Let me look into this.
LVL 74

Expert Comment

by:Jeffrey Coachman
ID: 35098208

Typically data in an OLE field will be listed in the table as:
Microsoft Excel Worksheet, Bitmap Image, ...etc.
Not really "long binary data"
long binary data is what a BLOB is:
(Binary) (L)ong (O)(B)ject

This is what appears to be using/doing.
LVL 22

Author Comment

by:Joseph Moody
ID: 35098302
Is there a way to use that tool to filter new entries?
LVL 74

Accepted Solution

Jeffrey Coachman earned 2000 total points
ID: 35098624
Not sure what filtering has to do with your question(s)...? my guess is that you would have to contact them directly...

Featured Post

Creating Active Directory Users from a Text File

If your organization has a need to mass-create AD user accounts, watch this video to see how its done without the need for scripting or other unnecessary complexities.

Question has a verified solution.

If you are experiencing a similar issue, please ask a related question

The Windows Phone Theme Colours is a tight, powerful, and well balanced palette. This tiny Access application makes it a snap to select and pick a value. And it doubles as an intro to implementing WithEvents, one of Access' hidden gems.
In this post we will be converting StringData saved within a text file into a hash table. This can be further used in a PowerShell script for replacing settings that are dynamic in nature from environment to environment.
With Microsoft Access, learn how to specify relationships between tables and set various options on the relationship. Add the tables: Create the relationship: Decide if you’re going to set referential integrity: Decide if you want cascade upda…
In Microsoft Access, when working with VBA, learn some techniques for writing readable and easily maintained code.

722 members asked questions and received personalized solutions in the past 7 days.

Join the community of 500,000 technology professionals and ask your questions.

Join & Ask a Question