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Email template with variation in subject and attachment

Posted on 2011-03-10
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Medium Priority
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Last Modified: 2013-11-05
I need to send some emails everyday with almost the same format:
To: someone1@gmail.com
CC: someone2@gmail.com, someone3@gmail.com

Content:
"some text..."

The only difference are:
Subject: Company Report 03-11
Attachment: 2011-03-11 Company Report.xls

Both of the dates will be today's date, and the excel file is already in the same folder "H:\Reports" with correct name

How can I use some VBA to do this automatically? I don't need to send it right away, have to edit something before sending.
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Question by:mmcompact
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5 Comments
 
LVL 76

Expert Comment

by:David Lee
ID: 35099145
Hi, mmcompact.

This should do it.
Sub SendCannedMessage()
    Dim olkMsg As Outlook.MailItem, strFilename As String
    strFilename = Format(Date, "yyyy-mm-dd") & " Company Reports.xls"
    Set olkMsg = Application.CreateItem(olMailItem)
    With olkMsg
        .To = "someone1@gmail.com"
        .CC = "some2@gmail.com; someone3@gmail.com"
        .HTMLBody = "Some text ..."
        .Subject = "Company Report " & Format(Date, "mm-dd")
        .Attachments.Add "H:\Reports\" & strFilename
        .Recipients.ResolveAll
        .Display
    End With
    Set olkMsg = Nothing
End Sub

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Author Comment

by:mmcompact
ID: 35099662
BlueDevilFan:

Thanks. The HTMLbody is actually a quite long html file. Can I still copy and paste the content there or I need to link to the actual file?
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LVL 76

Expert Comment

by:David Lee
ID: 35100039
I can add code that reads in from the file or you can copy and paste.  You're choice.
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Author Comment

by:mmcompact
ID: 35100404
Read from file will be better. thanks
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LVL 76

Accepted Solution

by:
David Lee earned 2000 total points
ID: 35100659
Try this.
Sub SendCannedMessage()
    Dim olkMsg As Outlook.MailItem, strFilename As String, objFSO as Object, objFil As Object
    Set objFSO = CreateObject("Scripting.FileSystemObject")
    'Change the file name on the next line'
    Set objFil = objFSO.OpenTextFile("C:\SomeFileName.htm")
    strFilename = Format(Date, "yyyy-mm-dd") & " Company Reports.xls"
    Set olkMsg = Application.CreateItem(olMailItem)
    With olkMsg
        .To = "someone1@gmail.com"
        .CC = "some2@gmail.com; someone3@gmail.com"
        .HTMLBody = objFil.ReadAll
        .Subject = "Company Report " & Format(Date, "mm-dd")
        .Attachments.Add "H:\Reports\" & strFilename
        .Recipients.ResolveAll
        .Display
    End With
    objFil.Close
    Set objFil = Nothing
    Set objFSO = Nothing
    Set olkMsg = Nothing
End Sub

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