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Need macro to insert data across sheets and workbooks

Posted on 2011-03-10
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Last Modified: 2012-05-11
In Excel 2003, I have a sheet where I keep track of conference room schedules. I need to add another room to the list. I have 4 workbooks, one for each quarter of the year. The rooms need to be listed in a particular order and with specific spacing. I need to add 6 Main to each worksheet in each workbook, and it must appear 6 cells below the listing for 17 North. So on the April sheet that is attached, 6 Main will appear in cells A32, A70, etc.

And I would need to copy this pattern to each worksheet in the workbook, and to the other quarterly worksheets/workbooks for the rest of this year.
Conference-Room-Schedule.xls
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Question by:contrain
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redrumkev earned 500 total points
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contrain,

How are you doing?

Try the following:

You can change the string variables to update for "new/other rooms". I wasn't sure if you would have the (number) below "6 Main"? If you need this, then change the numbers 1234, which are within '(1234) to the number you want to use.
If this is not needed, comment out the variable NewNumber and the second cell.offset line.

Note - your spacing is off, the first 17 North has only 3 lines "17 North, (4119), and a blank row", while the rest of them have 4 lines such as: " 17 North, (4119), blank row one, blank row two".

Excel file attached as well.

Hope this helps,
Kevin

Sub AddConferenceRoom()

Dim ws As Worksheet
Dim cell, rng As Range
Dim LastRoom, NewRoom, NewNumber As String

    Application.ScreenUpdating = False

        Set rng = [A1:A5000]
        LastRoom = "17 North "
        NewRoom = "6 Main"
        NewNumber = "'(1234)"
        
            For Each cell In rng
                If cell = LastRoom Then
                    cell.Offset(7, 0).Value = NewRoom
                    cell.Offset(8, 0).Value = NewNumber
                    Else
                End If
            Next cell
                
    Application.ScreenUpdating = False
        
End Sub

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Conference-Room-Schedule-version.xls
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Author Closing Comment

by:contrain
Comment Utility
Absolutely Perfect! This is exactly what I wanted and it does just what I need it to do. And the explanation was very clear and understandable, and the returned sheet with the code already in there made my life a whole lot easier. Thank you sage redrumkev!
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