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Clean up data in Excel

Posted on 2011-03-11
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Last Modified: 2012-05-11
I have an Excel file I need to clean up some data

This is what I have and need to know how to remove unnecessary black spaces.

Suite 22      - 222 Anywhere Street

I don not want to remove the space in Suite 22 and so on. The field size are all different and spaces. I have attached an excel sample.

Expert-Exchange-Sample.xlsx

Can someone help me with this?

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Question by:Gerhardpet
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Accepted Solution

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Rory Archibald earned 500 total points
ID: 35110255
Simple way:
Press Ctrl+H to bring up the replace dialog.
Enter two spaces in the Find box and one in the Replace box. Press Replace All, then OK the message that comes up. Repeat the last step until it says no data found. :)
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Expert Comment

by:knarf75
ID: 35110397
I modified some code for you i found here: http://excel.tips.net/Pages/T003037_Removing_Spaces.html

Sub NoSpaces()
    Dim c As Range

    For Each c In Selection.Cells
     Do
        c = Replace(c, "  ", " ")
     Loop While InStr (1,c.Text,"  ")
    Next
End Sub

Select the cells you want to modify, and then run the macro. It examines each cell in the selected range, removing any spaces in that range. The result is then placed back in the same cell.
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Expert Comment

by:knarf75
ID: 35110433

Forgot something:

You have to make a macro first that is called NoSpaces and paste the code in I provide above.

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Expert Comment

by:--TripWire--
ID: 35110577
Do you know C/C++?
You can save the file as a comma-delimited csv file and write some code that would clean up the spaces and save it back as a txt file that can be re-opened as a csv.
But that may be a bit longer than what you're looking to do.
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Author Comment

by:Gerhardpet
ID: 35112153
Thank you rorya! That was very simple indeed...
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