In 2008, I posted a question on EE (ID: 23567870
) regarding MS Word and how to convert from Outline View to one of the Non-outline Views and back again. The response seemed quite cumbersome since it involved using additional software, etc.
Because this continued to be a source of frustration, I placed a similar post, last year, on an MS Word support site and received only a brief answer. On that same site however, I found a similar question posted by someone else which seemed to have a more detailed response.
For your convenience I have pasted both questions along with the responses, below.
The problem I'm having now is understanding the two responses and I would appreciate some assistance either in explaining the responses or giving me a better/more understandable reponse of your own.
[b]Toggle between Outline View and non-Outline View[/b]
In the next version of MS Word, please create an easy way to toggle between
Outline View and a regular numbered or bulleted outline in Print View or
Many people do not use Outline View and become frustrated when they receive
a Word document prepared in that view. They are faced with either losing the
outline structure including the level insets (if the doc is converted to a
non-Outline view) or staying in Outline View and being frustrated with the
navigation. Many of these people however are very comfortable using a
numbered or bulleted outline created in Print View or Normal View (i.e. I,
A,1, a, i, etc.).
On the other hand, many people who do use Outline View with no numbering or
bulleting find it very useful in the majority of Word documents they create.
However, as soon as they want to share a document with someone else, they
must either spend the time to convert it to an numbered or bulleted outline
in a non-Outline View or take the time to explain how to use Outline View to
It would be fantastic to be able to simply toggle a document between the two
Views in a way that Outline View functionality is preserved (collapsing,
expanding, etc.) in one and the other allows a user to see numbering or
bulleting and level insets plus have all the functionality they are used to
in Print View, etc.
This would be a extremely valuable function and save a huge amount of time.
Note that Outline view and a numbered outline are two different things. To
combine them, associate your headings with an outline-numbered (multilevel) list.
Outline View seems as if it hasn't been touched in years. When I'm faced
with doing an outline in Word, the outline number lists (under bullets and
numbering) provide me with far more flexibility and ease of use than Outline
So how about doing away with Outline View and "replace" it with bullets and
numbering. This way, clicking on Outline View provides you with an easy
editing environment for bullets and numbering (e.g. with collapse-able
headings, etc.) and we're not faced with the bizarre, unreadable font style
choices that currently plague Outline View.
I don't agree. Outline view is excellent for getting an overview of a large
document's structure and moving things around within that structure.
If you want to do the same with your numbered lists, make sure to set the
paragraph level from "body text" to a Level nr. (Best way is to link your
numbering with styles, and have the list level part of the each style's