My client has Exchange Server 2010 Standard in-house. They have a total of 65 users. Instead of paying the high price of an Enterprise License, they want the functionality of the Enterprise License such as retetion policy, multi-mailbox search, etc.
So they have a policy from the government that they have to keep any and all emails for 7 year period. So the question is, how can I implement this with 2010 Standard and what is the best approach.
I have found the following options and thought they could work:
1. Send all emails that come to all users to another mailbox - create this mailbox on its own dedicated mailbox database maybe?
--Backup Monthly to an external device, so the mailbox does not grow to much, or backup every 6 months?
2. Setup a retention policy that says to keep all deleted emails for 7 years.
--I don't like this idea, because mailbox could grow really LARGE, and managing this would be a huge headache. On average employees that have been with this company for 7 years have mailboxes that are in 15 GB of size. Currently, all users have a size limit of 5 GB and if they want to keep anything above 5GB, they do it with a local .pst Archive file. We want to move away from this approach because the user is capable of deleting emails at this point. The solution needs to be automated and we should not lose any emails (Laywers requested this).
3. Are there any third party applications that would do this?
Thanks for the help in advanced.