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Exchange Server 2010 Standard

Posted on 2011-03-13
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Last Modified: 2012-05-11
My client has Exchange Server 2010 Standard in-house.  They have a total of 65 users.  Instead of paying the high price of an Enterprise License, they want the functionality of the Enterprise License such as retetion policy, multi-mailbox search, etc.

So they have a policy from the government that they have to keep any and all emails for 7 year period.  So the question is, how can I implement this with 2010 Standard and what is the best approach.

I have found the following options and thought they could work:
1.  Send all emails that come to all users to another mailbox - create this mailbox on its own dedicated mailbox database maybe?
    --Backup Monthly to an external device, so the mailbox does not grow to much, or backup every 6 months?
2.  Setup a retention policy that says to keep all deleted emails for 7 years.
    --I don't like this idea, because mailbox could grow really LARGE, and managing this would be a huge headache.  On average employees that have been with this company for 7 years have mailboxes that are in 15 GB of size.  Currently, all users have a size limit of 5 GB and if they want to keep anything above 5GB, they do it with a local .pst Archive file.  We want to move away from this approach because the user is capable of deleting emails at this point.  The solution needs to be automated and we should not lose any emails (Laywers requested this).
3.  Are there any third party applications that would do this?  

Thanks for the help in advanced.
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Question by:rnits
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viveksahu earned 500 total points
ID: 35122035
Hi,

if you want to capture and retain a copy of every message, you need to implement message journaling. E-Discovery is independant of Archiving or Journaling, though most e-discovery processes will require that you have implementing journaling to ensure your searches are complete.



http://technet.microsoft.com/en-us/library/aa998649.aspx
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Author Comment

by:rnits
ID: 35129018
How does journeling work?

Does it need to be implemented for every single mailbox or just per mailbox database?

I am a newbie with Exchange.
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Assisted Solution

by:rnits
rnits earned 0 total points
ID: 35129359
Ok, just did a test and this could definately work.  Thank you for your help!

One last question, what is the best way to archive all emails after it goes to the journaling inbox?  Meaning, let's say i just want to keep 30 days of emails in there and then archive the rest, how can I set this up?  Is there an easy way of doing this?

Thanks.
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Author Comment

by:rnits
ID: 35215141
So noone can help me with this?

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Author Closing Comment

by:rnits
ID: 35331371
I didn't get the full answer but this pointed me in the right direction.
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