Want to protect your cyber security and still get fast solutions? Ask a secure question today.Go Premium

x
  • Status: Solved
  • Priority: Medium
  • Security: Public
  • Views: 342
  • Last Modified:

How do I set a text box control source to a query result?

Hi. I made a database of consultants, their contracts and amendments to their contracts, to be brief.

To determine the number of amendments for each contract, i created a query. The query runs successfully, but I don't know how to put the data into my contracts form
0
melodymurray
Asked:
melodymurray
  • 9
  • 9
1 Solution
 
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)Commented:
Well ... you can make the query the RecordSource of your Form ... then add text boxes to get the query fields you need ....

mx
Capture1.gif
0
 
melodymurrayAuthor Commented:
Well, I have a bunch of other bound controls in the form that are using a table as the Record Source. Will they change if I change the record source to the query. (They're not in the query. I thought about creating one for this, but I had so many joins that I couldn't run it.
0
 
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)Commented:
I see ... instead then, you can use the DLookup() function to get a single value from the query - assuming the query only returns one record (other wise you will need to add a criteria clause):

Use an expression like this for the Control Source property of a text box:

=DLookup("[YourFieldName]", "YourQueryName", "<Optional Criteria if necessary>")

Include the equals sign ...

mx
0
Industry Leaders: We Want Your Opinion!

We value your feedback.

Take our survey and automatically be enter to win anyone of the following:
Yeti Cooler, Amazon eGift Card, and Movie eGift Card!

 
melodymurrayAuthor Commented:
Whenever I try that, (with no optional criteria: =DLookup("[YourFieldName]", "YourQueryName",), I just get the first value in each record.

Am I doing something wrong?
0
 
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)Commented:
"in each record.'
If your query returns more than on record, then you would need the WHERE clause in the DLookup()

What exactly does this query return ?

mx
0
 
melodymurrayAuthor Commented:
Sorry. So the query counts how many amendments are assigned to each contractID.

I have a form that displays the individual contractID record with a text box for Number of Amendments. I'm trying to get the "Number of Amendments" from the query I ran.

When I set the Amendments control source to DLookUp...:
=DLookup("[NumAMendments]", "qryNumAmendments")

I get "1" in each record. The form only shows one record at a time, but when I move between them, they all have the same value.
0
 
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)Commented:
"the "Number of Amendments""

Ok ... then lets use DCount

=DCount ("*", "qryNumAmendments")

That will return just the Count.  You can also add optional Criteria is necessary.

mx
0
 
melodymurrayAuthor Commented:
That just gives a sum of all the amendments that exist in the database.  I've been looking for this answer for 2 days now. I didn't think it'd be this difficult.
0
 
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)Commented:
Sorry ... then how about this:

=DCount ("[NumAMendments]", "qryNumAmendments")

mx
0
 
melodymurrayAuthor Commented:
Same thing. Sum of all the the amendments.
0
 
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)Commented:
ok ... Clearly I'm not understanding which count you are after ... sorry.

Tell me again exactly which count you are after ?

And can you post the SQL for the query?

mx
0
 
melodymurrayAuthor Commented:
sure.

I'm pretty much a beginner, so I've probably done something wrong. I  just have no idea what.

the SQL for the query:
SELECT tblContracts.ContractID, Count(tblContracts.Amendments) AS NumAmendments
FROM tblContracts LEFT JOIN tblAmendments ON tblContracts.ContractID = tblAmendments.ContractID
GROUP BY tblContracts.ContractID;

So there are contracts with unique IDs and then the amendments also have unique ID's but a corresponding ContractID so that I can tell which amendments belong to which contract.

Hopefully, the query above pulls all contract IDs, checks the contract ID against the amendments and counts the number of amendments with the same contractID.

That's what I meant it to do, anyway.  Might it have something to do with the fact that most of the records are incomplete? I'm trying to set up all the fields and relationships, so I have some data in the database but there are a lot of empty related fields.

Thanks.
0
 
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)Commented:
ok.  So, you want to get NumAmendments ... but for only the Contact currently showing on the Form at any given moment ?

Is your Contacts form in Single Form view or Continuous or Datasheet View ?

mx
0
 
melodymurrayAuthor Commented:
Single Form view
0
 
melodymurrayAuthor Commented:
Yes, that's exactly what I want
0
 
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)Commented:
OK ... assuming that ContractID is a field in the table that is connected to your form AND is Numeric, then is seems this should work:

=DLookup("[NumAMendments]", "qryNumAmendments", "[ContractID] = " & [ContractID])

or if your Form has a text box showing ContractID ... and lets say the Name of the text box is
txtContractID ... then this:

=DLookup("[NumAMendments]", "qryNumAmendments", "[ContractID] = " & [txtContractID])

mx
0
 
melodymurrayAuthor Commented:
Thanks soooo much! I was starting to go a little crazy.
0
 
DatabaseMX (Joe Anderson - Microsoft MVP, Access and Data Platform)Commented:
Sorry for the confusion.

you are welcome ...

mx
0

Featured Post

Concerto Cloud for Software Providers & ISVs

Can Concerto Cloud Services help you focus on evolving your application offerings, while delivering the best cloud experience to your customers? From DevOps to revenue models and customer support, the answer is yes!

Learn how Concerto can help you.

  • 9
  • 9
Tackle projects and never again get stuck behind a technical roadblock.
Join Now